What are the responsibilities and job description for the Receptionist/Payroll Assistant (Seasonal/Temporary) position at Elder Corporation?
Receptionist/Payroll Assistant
About Us
Elder Corporation is a proven leader in residential and commercial site development. From massive earthmoving and complex underground utility projects to heavy-duty demolition work, thousands of Midwest customers have trusted us as their site development partner for over 65 years.
We deliver professional, innovative, and reliable service, matched with competitive pricing. Headquartered in Des Moines, IA, we offer a casual dress code, competitive compensation, and a family-friendly, team-oriented atmosphere.
Position Overview
Elder Corporation is seeking a detail-oriented and customer-focused Receptionist/Payroll Assistant. This role is responsible for greeting clients and visitors, managing calls, assisting with payroll balancing, and supporting accounts payable and general administrative functions. The ideal candidate thrives in a fast-paced environment, enjoys multitasking, and has a keen eye for accuracy and organization. This position is a seasonal/temporary position till the end of the year.
Key Responsibilities
- Welcome clients, visitors, and guests, providing direction or escorting them to the appropriate location.
- Answer, screen, and direct incoming calls.
- Collect, enter, and balance payroll time in HeavyJob and Excel.
- Enter sub-trucker tickets and missing employee time into payroll system.
- Retrieve, scan, and index packing slips.
- Manage Certificates of Insurance, W-9s, and Lien Waivers in PVault and Sage; follow up on missing/expired documents.
- Assist with accounts payable, including entering and routing invoices, reconciling discrepancies.
- Deposit incoming checks for multiple entities.
- Maintain updated company and executive contact information in Outlook.
- Order and stock office, kitchen, and shop supplies; oversee mail distribution and post office runs.
- Support special projects such as unemployment authorizations, safety spot checks, event RSVPs, and daily dispatch reporting.
- Maintain office equipment schedules, shredding services, and conference room/meeting bookings.
- Perform filing, data entry, and other clerical duties as needed.
- Provide backup assistance to AP inbox, PO Box pickup, and other team functions.
Qualifications
Required Skills & Abilities:
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- High attention to detail with strong organizational skills.
- Proficiency in Microsoft Office Suite (especially Excel); experience with HeavyJob, Sage, or QuickBooks a plus but not required.
- Ability to handle sensitive information with discretion.
Education & Experience:
- High school diploma or equivalent required.
- Previous administrative, payroll, or accounts payable experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
Additional Information
All prospective employees will be subject to:
- Pre-employment drug screen
- Pre-employment physical
- Background check
Please visit www.eldercorp.com for more information about our company.
Elder Corporation is an Equal Employment Opportunity Employer. Women and minorities are encouraged to apply.
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