What are the responsibilities and job description for the Administrative Assistant position at Elcan & Associates?
Company Description Elcan & Associates is a professional services company headquartered in Mobile, Alabama, located in Springhill Business Park. The organization supports local and regional clients with office-based business operations and administrative services. Team members work in a traditional office environment with a focus on reliability, professionalism, and client service. The company values organized, detail-oriented individuals who contribute to smooth daily operations and positive workplace interactions.
Role Description The Administrative Assistant is a full-time, on-site role based in Mobile, AL, responsible for supporting daily office operations and ensuring an organized, efficient work environment. Typical tasks include answering and directing phone calls, greeting visitors, scheduling appointments and meetings, and managing calendars. The role also involves preparing and maintaining documents, filing records, data entry, and assisting with correspondence such as emails and letters. The Administrative Assistant will support executives and team members with travel arrangements, meeting preparation, and general clerical tasks, while maintaining confidentiality and a professional demeanor in all interactions.
Qualifications
Role Description The Administrative Assistant is a full-time, on-site role based in Mobile, AL, responsible for supporting daily office operations and ensuring an organized, efficient work environment. Typical tasks include answering and directing phone calls, greeting visitors, scheduling appointments and meetings, and managing calendars. The role also involves preparing and maintaining documents, filing records, data entry, and assisting with correspondence such as emails and letters. The Administrative Assistant will support executives and team members with travel arrangements, meeting preparation, and general clerical tasks, while maintaining confidentiality and a professional demeanor in all interactions.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills, with experience supporting day-to-day office operations.
- Excellent Phone Etiquette and Communication skills, including clear, professional interaction with clients, visitors, and colleagues.
- Solid Clerical Skills, including filing, data entry, document preparation, and basic record management.
- Proficiency with common office software (e.g., Microsoft Office or similar) and comfort learning new systems.
- Strong organizational abilities, attention to detail, and time management skills.
- Ability to work on-site full time, multitask in a fast-paced office, and maintain confidentiality.
- Previous experience in an administrative or office support role preferred; high school diploma or equivalent required, associate degree or higher a plus.