Payroll Manager

Payroll Manager (Multi-Entity | ADP | Compliance Focus)

Location: Great Neck, NY (On-Site, 5 Days/Week)

Employment Type: Full-Time, Permanent

Compensation: $90,000-$100,000

We are a Commercial Real Estate Investment Firm with 160 properties across the country. We are seeking an experienced Payroll Manager to oversee and execute payroll operations across multiple entities. This role owns end-to-end payroll processing in ADP, including multi-entity structures, multi-state compliance, unemployment taxes, and workers’ compensation. The ideal candidate is detail-oriented, highly organized, and capable of managing complex payroll structures in a fast-paced environment.

This is a roll-up-your-sleeves position for someone who can operate independently and manage complexity without hand-holding.

Key Responsibilities

Payroll Processing & Administration

• Manage full-cycle payroll processing for multiple entities using ADP
• Ensure accurate and timely payroll processing (both weekly and bi-weekly)
• Maintain payroll records, earnings, deductions, and benefits across entities
• Reconcile payroll reports and general ledger entries

Multi-Entity & Multi-State Compliance

• Oversee payroll operations across multiple FEINs and legal entities
• Ensure compliance with federal, state, and local wage and hour laws
• Handle multi-state payroll tax registrations, filings, and audits.

Tax & Regulatory Management

• Manage unemployment insurance (SUI) accounts, rates, and filings across states.
• Monitor and respond to unemployment claims and notices.
• Oversee workers’ compensation reporting, audits, and policy coordination.
• Partner with brokers/carriers to ensure proper classification and coverage.

ADP System Management

• Serve as subject matter expert for ADP payroll systems.
• Configure earnings, deductions, tax settings, and entity structures.
• Troubleshoot system issues and coordinate with ADP support.
• Implement process improvements and automation within ADP.

Reporting & Audits

• Prepare payroll reports, tax filings, and year-end processing (W-2s, 941s, etc.).
• Support internal and external audits.
• Analyze payroll data for accuracy and cost control.

Team & Cross-Functional Collaboration

• Collaborate with HR, Finance, and Accounting teams.
• Provide guidance on payroll-related policies and compliance.

Qualifications

• 5 years of payroll management experience, including multi-entity payroll.
• Strong hands-on experience with ADP (required).
• Extensive knowledge of unemployment taxes (SUI) and workers’ compensation.
• Experience with multi-state payroll compliance.
• CPP (Certified Payroll Professional) preferred.
• Strong Excel and reporting skills.
• High attention to detail and problem-solving ability.

Preferred Experience

• Experience managing payroll for companies with complex entity structures.
• Familiarity with audits, tax notices, and rate management.
• Background in industries with high employee volume or multiple locations.

Requirements

• Strong ADP experience (Workforce Now or similar) — must have
• Experience running payroll across multiple entities
• Deep knowledge of multi-state payroll compliance
• Hands-on experience with unemployment taxes (SUI) and workers’ comp insurance
• Highly detail-oriented, organized, and responsive
• Able to operate independently in a fast-paced environment

Nice to Have

• Commercial real estate or property management experience

What We’re Looking For

Someone who can own payroll without supervision, a team player who solves problems quickly, and keeps everything accurate and compliant across a complex entity structure.