What are the responsibilities and job description for the Accounting/Payroll Clerk position at El Paso Water?
Salary
$36,321.58 - $52,303.08 Annually
Location
Various Locations within the City of El Paso, TX
Job Type
Civil Service
Job Number
12260-0526
Department
Tax Collection & Disbursement
Opening Date
05/07/2026
Closing Date
5/12/2026 11:59 PM Mountain
FLSA
Non-Exempt
Max Number of Applicants
50
MOS Code: 43-3031.00 (Navy)
Education and Experience: A High School diploma, GED, or higher and two (2) years clerical experience involving some accounting support or payroll duties.
Licenses and Certificates: None.
General Purpose
Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work in accordance with established procedures.
Typical Duties
Perform standard documentation and processing related to accounts payable and receivable, if assigned. Involves: Match invoices to packing slips, review refund claims and invoices for accuracy or generate invoices, enter transactions in automated financial management and inventory systems, and audit monthly vendor statements. Decrease, increase, cancel or close purchase orders, process customer deposit refunds and rebates, maintain files of purchase orders, requisitions and all other documents. Verify availability of funds for purchases, record work orders, tag, log and audit equipment. Review for accuracy and enter requisitions for supplies, materials and services in computer based financial system. Initiate processing and post vendor payments. Gather, record, reconcile and consolidate cashier reports and deposit slips, prepare daily deposits, reconcile credit card reports, enter codes for billed items, initiate collection process for returned checks, review invoices for accuracy and enter transactions. Bill, collect, record and account for miscellaneous billing of fees and service charges. Create and process journal entries for revenue received and petty cash. Monitor payments and prepare deposits. Process lockbox payments, post data electronically, post and record totals to ledger and related record keeping files. Verify and reconcile daily petty cash disbursements, receive funds from courier, identify and address shortages and notify appropriate requester. Give out information to the public regarding accounts, such as personal tax accounts. As assigned, answer basic questions on tax policy and refer complex questions to appropriate agency or supervisor.
Maintain payroll records, prepare payroll and provide related human resources support, if assigned. Involves: Gather data and code time and attendance sheets for each employee. Prepare, calculate, balance and data enter time reports. Verify departmental payroll for accuracy. Gather absentee reports and prepare appropriate documentation. Monitor and prepare personnel action forms for merit competency, longevity, demotion, promotion and other actions. Prepare, calculate and submit retroactive adjustments. Assist employees with sick leave, Family Medical Leave Act (FMLA) leave, vacation and other leave issues. Provide employees with information regarding policy and benefit changes. Maintain staffing table and update personnel roster as requested. Prepare and submit personnel requisitions on vacant positions. Provide current and projected personal services or other expense data for use by those who engage in budget preparation. Prepare travel requests and reconcile travel expenses. Prepare workers’ compensation or disability claims forms.
Perform related duties as required. Involves: Lead less knowledgeable employees in related clerical duties. Perform duties of coworkers if necessary to ensure continuity of operations. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other clerical duties as assigned. Answer questions and provide information. Conduct research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.
General Information
For the complete job specification, click here.
Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Note: Applicants with a foreign degree or diploma must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Benefits
LIFE AND HEALTH INSURANCE
The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.
The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.
ELIGIBILITY FOR VACATION LEAVE
All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.
For 0 - 5 Years Of Service (12 Days)
Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:
40 hour per week employees - 3.70 hours per biweekly pay period
For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period
For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period
SICK LEAVE WITH PAY
Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.
ACCIDENT WITH PAY LEAVE
The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.
PREGNANCY LEAVE
The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)
01
What is the highest level of education you have completed?
How many years of clerical experience involving some accounting support or payroll duties do you have?
Describe your knowledge of account reconciliation practices and procedures.
Describe your knowledge of modern municipal accounting principles and practices.
Describe your knowledge of payroll principles and practices.
Please select your level of knowledge of personal computer operation, including financial, spreadsheet, payroll, human resources information or property tax collection systems and word processing applications.
Describe your knowledge of business arithmetic.
Describe your knowledge of customer service techniques.
What does clear and concise communication mean to you? Please provide an example of a time you used clear, concise oral and/or written communication to present reports.
10
Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?
Required supplemental questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.
Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.
Employer City of El Paso
Address 300 N. Campbell
El Paso, Texas, 79901
Phone 915-212-0045
Website http://www.elpasotexas.gov
$36,321.58 - $52,303.08 Annually
Location
Various Locations within the City of El Paso, TX
Job Type
Civil Service
Job Number
12260-0526
Department
Tax Collection & Disbursement
Opening Date
05/07/2026
Closing Date
5/12/2026 11:59 PM Mountain
FLSA
Non-Exempt
Max Number of Applicants
50
- Description
- Benefits
- Questions
MOS Code: 43-3031.00 (Navy)
Education and Experience: A High School diploma, GED, or higher and two (2) years clerical experience involving some accounting support or payroll duties.
Licenses and Certificates: None.
General Purpose
Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work in accordance with established procedures.
Typical Duties
Perform standard documentation and processing related to accounts payable and receivable, if assigned. Involves: Match invoices to packing slips, review refund claims and invoices for accuracy or generate invoices, enter transactions in automated financial management and inventory systems, and audit monthly vendor statements. Decrease, increase, cancel or close purchase orders, process customer deposit refunds and rebates, maintain files of purchase orders, requisitions and all other documents. Verify availability of funds for purchases, record work orders, tag, log and audit equipment. Review for accuracy and enter requisitions for supplies, materials and services in computer based financial system. Initiate processing and post vendor payments. Gather, record, reconcile and consolidate cashier reports and deposit slips, prepare daily deposits, reconcile credit card reports, enter codes for billed items, initiate collection process for returned checks, review invoices for accuracy and enter transactions. Bill, collect, record and account for miscellaneous billing of fees and service charges. Create and process journal entries for revenue received and petty cash. Monitor payments and prepare deposits. Process lockbox payments, post data electronically, post and record totals to ledger and related record keeping files. Verify and reconcile daily petty cash disbursements, receive funds from courier, identify and address shortages and notify appropriate requester. Give out information to the public regarding accounts, such as personal tax accounts. As assigned, answer basic questions on tax policy and refer complex questions to appropriate agency or supervisor.
Maintain payroll records, prepare payroll and provide related human resources support, if assigned. Involves: Gather data and code time and attendance sheets for each employee. Prepare, calculate, balance and data enter time reports. Verify departmental payroll for accuracy. Gather absentee reports and prepare appropriate documentation. Monitor and prepare personnel action forms for merit competency, longevity, demotion, promotion and other actions. Prepare, calculate and submit retroactive adjustments. Assist employees with sick leave, Family Medical Leave Act (FMLA) leave, vacation and other leave issues. Provide employees with information regarding policy and benefit changes. Maintain staffing table and update personnel roster as requested. Prepare and submit personnel requisitions on vacant positions. Provide current and projected personal services or other expense data for use by those who engage in budget preparation. Prepare travel requests and reconcile travel expenses. Prepare workers’ compensation or disability claims forms.
Perform related duties as required. Involves: Lead less knowledgeable employees in related clerical duties. Perform duties of coworkers if necessary to ensure continuity of operations. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other clerical duties as assigned. Answer questions and provide information. Conduct research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.
General Information
For the complete job specification, click here.
Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.
Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
Note: Applicants with a foreign degree or diploma must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Benefits
LIFE AND HEALTH INSURANCE
The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.
The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.
ELIGIBILITY FOR VACATION LEAVE
All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.
For 0 - 5 Years Of Service (12 Days)
Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:
40 hour per week employees - 3.70 hours per biweekly pay period
For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period
For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period
SICK LEAVE WITH PAY
Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.
ACCIDENT WITH PAY LEAVE
The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.
PREGNANCY LEAVE
- Pregnancy shall be treated the same as any other temporary physical disability.
- An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
- An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.
The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)
- First day of January (New Year's Day)
- Third Monday in January (Martin Luther King Holiday)
- Thirty-first day in March (Cesar Chavez Day)
- Last Monday in May (Memorial Day)
- June 19 (Juneteenth)
- Fourth day of July (Independence Day)
- First Monday in September (Labor Day)
- Eleventh Day in November (Veteran's Day)
- Fourth Thursday in November (Thanksgiving Day)
- The Friday following the fourth Thursday in November (Day after Thanksgiving)
- Twenty-fifth Day in December (Christmas Day)
- Employee's Birthday
01
What is the highest level of education you have completed?
- A High School diploma or GED
- An Associates degree
- A Bachelor's degree or higher
- None of the above
How many years of clerical experience involving some accounting support or payroll duties do you have?
- one (1) year
- two (2) years
- over three (3) years
- Less than one (1) year
Describe your knowledge of account reconciliation practices and procedures.
- No knowledge of account reconciliation practices and procedures.
- Some knowledge of account reconciliation practices and procedures.
- Good knowledge of account reconciliation practices and procedures.
- Considerable knowledge of account reconciliation practices and procedures.
Describe your knowledge of modern municipal accounting principles and practices.
- No knowledge of modern municipal accounting principles and practices.
- Some knowledge of modern municipal accounting principles and practices.
- Good knowledge of modern municipal accounting principles and practices.
- Considerable knowledge of modern municipal accounting principles and practices.
Describe your knowledge of payroll principles and practices.
- No knowledge of payroll principles and practices.
- Some knowledge of payroll principles and practices.
- Good knowledge of payroll principles and practices.
- Considerable knowledge of payroll principles and practices.
Please select your level of knowledge of personal computer operation, including financial, spreadsheet, payroll, human resources information or property tax collection systems and word processing applications.
- No knowledge
- Some Knowledge
- Good knowledge
- Considerable knowledge
Describe your knowledge of business arithmetic.
- No knowledge of business arithmetic.
- Some knowledge of business arithmetic.
- Good knowledge of business arithmetic.
- Considerable knowledge of business arithmetic.
Describe your knowledge of customer service techniques.
- No knowledge of customer service techniques.
- Some knowledge of customer service techniques.
- Good knowledge of customer service techniques.
- Considerable knowledge of customer service techniques.
What does clear and concise communication mean to you? Please provide an example of a time you used clear, concise oral and/or written communication to present reports.
10
Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?
- Yes, it has been translated and certified and I can provide documentation upon a job offer.
- No, I have not had my degree translated and certified.
- N/A - my degree is from an accredited U.S. university or college.
Required supplemental questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending review of minimum qualifications. Applications will be reviewed for applicants that pass the Supplemental Questions exam.
- I understand that my answers to the supplemental questions will generate a score.
- I understand that I am being tested on a conditional basis pending review of minimum qualifications.
Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.
- I acknowledge I have read and understand the above information.
Employer City of El Paso
Address 300 N. Campbell
El Paso, Texas, 79901
Phone 915-212-0045
Website http://www.elpasotexas.gov
Salary : $36,322 - $52,303