High School Registrar

Primary Purpose:

Plan, implement and monitor school-wide strategies that promote equity and universal student access to post-secondary pathways and build capacity of systems, leaders, and teachers to deliver them. Enter and maintain complete and accurate student records and PEIMS (TSDS) as required by the district and  Texas Education Agency (TEA). 

Education/Certification

• High School Diploma or Equivalent

Experience/Special Skills:

• Knowledge of student records and PEIMS (TSDS) data collection.
• Knowledge of computer technology terms and data entry/processing (google suites, excel, ascender).
• Knowledge of District policies and procedures, state regulations concerning enrollment,  and residential and credit requirements.
• Strong organizational, communication and interpersonal skills.
• 3 years of experience preferred

Preference(s):

• Bilingual (English and Spanish)

Responsibilities and Duties include but are not limited to:

• Assist with pre-registration and registration.
• Maintain and update Academic Achievement Records/cumulative records for scholars.
• Assist in the preparation of eligibility reports.
• Archive student grades.
• Provide quality customer service and professional behavior when working with staff, parents, community, and students.
• Communicate effectively with principal, administrative staff, teachers, parents, community, and students.
• Prepare an accurate list of graduates for verification.
• Produce transcripts upon requests in person or via e-system.
• Compile, order, receive and assemble diplomas for graduation.
• Process the grade changes occurring after the transcription process.
• Enroll and withdraw students according to district policy and procedures.
• Tabulate and verify student grade point averages, and rank.
• Process records requests received from other districts and through the Texas Records Exchange System (TREX).
• Request student records from sending school and disseminate to appropriate personnel.
• Post high school and college grades after the administration audits the records.
• Maintain the Transcript Tracking Form.
• Process and maintain grade level changes.
• Process the information for maintenance of accurate student records.
• Prepare and complete letters and forms related to student enrollment for various governmental agencies.
• Collect and input the PEIMS data in areas of demographics, leavers, and course completions.
• Maintain confidentiality of the student records and documents.
• Ensure accuracy of records and reports.
• Perform other duties as assigned by the supervisor.

Equipment Used:

Computer, copier, telephone, public address system, and other equipment applicable to position

Physical Demands/Environmental Factors:

Works with frequent interruptions; maintains emotional control under stress.  Lifts heavy objects (i.e. furniture) at times. Typing and time spent sitting is required.  May be required under specific circumstances to provide physical restraint of scholars in danger of causing harm to themselves or others.  Conducts other duties as assigned.

The foregoing statements describe the general purpose and responsibilities assigned to this job.  This is not an exhaustive list of all of the responsibilities, duties, and skills that may be assigned or required.

Salary : $15 - $20