Associate Resource Management Specialist

Do you enjoy keeping operations organized, solving logistical challenges, and ensuring the right resources are available when and where they're needed? El Paso County Department of Public Works is seeking an Associate Resource Management Specialist to support the essential behind-the-scenes work that keeps our Public Works operations running efficiently.

In this role, you'll gain hands-on experience supporting purchasing, procurement, inventory management, asset tracking, vendor coordination, financial processing, and operational logistics. Whether you're processing purchase orders, managing inventory, coordinating deliveries, maintaining asset records, or supporting day-to-day operational needs, your work will directly contribute to the success of the teams that build, maintain, and improve County infrastructure.

This position is an excellent opportunity for someone with experience in purchasing, contracting, procurement, materials management, inventory control, warehouse operations, fleet parts, logistics, asset management, public works operations, or other resource management functions who is looking to build a long-term career in local government. You'll work alongside experienced professionals, expand your technical knowledge, and develop the skills needed to support complex operational systems while delivering exceptional service to internal customers.

As part of the Resource Management Specialist career progression series, you'll have the opportunity to advance from Associate Resource Management Specialist to Resource Management Specialist and Senior Resource Management Specialist as you develop your knowledge, demonstrate proficiency, and meet advancement criteria.

Performs a wide variety of entry-level technical and operational resource management work in support of departmental operations. Assists with resource acquisition, inventory and asset administration, financial transaction processing, vendor coordination, operational systems, and related business support activities. Works under regular guidance while learning County policies, operational procedures, resource management practices, and departmental requirements.
This position may be part of the Resource Management Specialist progression series, which includes Associate Resource Management Specialist, Resource Management Specialist, and Senior Resource Management Specialist. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

• Acquires, under direct oversight, materials, supplies, parts, equipment, and services needed to support departmental operations.
• Processes purchase requisitions, purchase orders, invoices, receiving records, and related documentation.
• Obtains pricing information, quotes, product information, and vendor documentation.
• Performs, under direct oversight, accounts payable processes, including invoice review, purchase order matching, payment support, and record maintenance.
• Receives, stores, issues, transfers, and tracks inventory, materials, supplies, tools, equipment, and operational resources.
• Performs inventory transactions, cycle counts, stock replenishment activities, inventory research, and record maintenance.
• Assists with maintaining inventory control systems, stockroom organization, storage locations, and material handling procedures.
• Assists with maintaining asset records, inventory records, operational databases, and supporting documentation.
• Coordinates movement and delivery of materials, supplies, equipment, and resources between facilities, vendors, and operational locations.
• Compiles, enters, verifies, and reconciles information from purchasing, inventory, financial, and operational systems.
• Performs, under direct oversight, the preparation of reports, spreadsheets, correspondence, and operational documentation. Provides customer service and operational support to County departments, vendors, and internal customers.
• Assists with audits, inventories, reconciliations, and operational reviews.
• Participates in emergency operations and response activities as assigned.
• As directed, assists with weather-related duties, such as snow removal. 
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority; however, may be required to provide expertise or limited guidance or direction to employees, such as overseeing work quality, training, and guidance. Typically serves as a subject matter expert on the scope of functional area. 
  
 Supervision Received: Receives General Supervision: This classification typically performs job duties by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor may be expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.Knowledge, Skills, and Abilities

• Working knowledge of purchasing processes, procurement requirements, cooperative purchasing methods, vendor documentation, purchase orders, and approval thresholds.
• Working knowledge of resource management functions related to procurement, finance and accounts payable, inventory control, material logistics, asset recordkeeping, budget coding, records retention, audit documentation, and public works operations.
• Working knowledge of inventory management principles, including inventory tracking, stock replenishment, cycle counts, warehouse operations, and inventory record maintenance.
• Working knowledge of financial documentation and processes, including invoice review, purchase order matching, payment processing, vendor statement reconciliation, account coding, and financial recordkeeping.
• Skill in maintaining accurate procurement, inventory, financial, asset, and operational records.
• Skill in data entry, recordkeeping, document management, and information tracking.
• Skill in utilizing procurement, inventory, financial, asset management, and operational software systems.
• Skill in organizing work, maintaining documentation, and completing assignments within established timelines.
• Ability to learn, understand, and apply County policies, procedures, operational practices, and applicable laws and regulations.
• Ability to compile, validate, maintain, and reconcile information from procurement, inventory, asset management, financial, and operational systems.
• Ability to identify and resolve routine discrepancies and refer complex issues to higher-level staff as appropriate.
• Ability to prepare and maintain reports, spreadsheets, correspondence, records, and operational documentation.
• Ability to effectively prioritize and manage multiple competing tasks simultaneously while meeting deadlines.
• Ability to communicate effectively, both verbally and in writing. Ability to provide excellent customer service in a fast-paced environment. 
• Ability to establish and maintain effective working relationships with County employees, outside agencies, vendors, and the public.
• Ability to operate standard office equipment and utilize Microsoft Office applications and County business systems.
• Ability to safely operate a variety of equipment, including pickup trucks, delivery trucks, delivery carts, forklifts, hand trucks, dollies, small hand tools, computer and hand-held data collection devices, and standard office machines.
• Ability to work independently and in a team environment with limited supervision.
• Ability to complete Individualized Development Plan (IDP).
• Maintain regular and punctual attendance. 

Required Education and Experience

• High school diploma or equivalent education.  
• One year of experience in purchasing, contracting, procurement, materials management, inventory control, logistics, fleet parts operations, asset management, public works operations, or related resource management functions.

Preferred Education and Experience

• Experience working in a government, public sector, public works, fleet, highway maintenance, construction, or similar operational environment.

Licenses/Certificates

• Must possess and maintain a valid driver's license.
• Must possess and maintain a Forklift Operation Certification or must obtain within six months of employment.
• Must obtain and maintain necessary certifications, licenses, and training as applicable to the position.

Pre-Employment Requirements

•  Must pass conditional post offer background investigation, motor vehicle record check, drug screen, and physical examination.

Duties are performed in both an office and stock room/warehouse environment and require the ability to perform laboring tasks with frequent standing, reaching, bending, and climbing. Frequent and regular local travel is required. Position requires regular loading and unloading of stockroom carts/equipment and vehicles. Must be able to safely lift, push, and pull and up to 50 pounds frequently and 75 pounds occasionally; maneuvers and/or manipulates up to 300 pounds occasionally with the assistance of lifting aids. May be exposed to adverse weather conditions and hazardous materials, such as antifreeze, lubricants, solvents, corrosives, fuels, and vapors. May be required to work weekends and evenings and to respond to emergency situations as required. May serves as on-call representative for after-hours response.
 
The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the needs of the department or office and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.

Salary : $44,910 - $65,130