What are the responsibilities and job description for the Director of Administration & Finance position at El Dorado Hills Community Services District?
Are you a strategic thinker with a passion for public service and financial stewardship? El Dorado Hills Community Services District is seeking a Finance and Administration Director to lead our fiscal operations and administrative services with integrity, vision, and accountability. This is a pivotal leadership position that ensures our community resources are managed responsibly and transparently.
What You’ll Do
If you’re ready to lead with integrity and shape the financial future of El Dorado Hills, we want to hear from you!
DEFINITION
This classification is subject to an employment contract agreement. Under administrative direction, plans, manages, oversees and directs the operations and services of the Administration and Finance Department; major areas of responsibility include finance, budget, information technology, risk management, Residential Services, Compliance and Design Review, Franchise activities, and related program areas; contributes to Human Resources functions; develops, implements and maintains departmental goals, objectives, policies and procedures, work standards, and internal controls; participates as a contributory member of the District’s Management Team, coordinating efforts with the General Manager, Assistant General Manager and all other departments; and performs related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the General Manager. Exercises direct and indirect supervision over professional, technical, and clerical staff.
CLASS CHARACTERISTICS
The Director of Administration and Finance is the senior management-level class responsible for all functions and operations related to finance, information technology, risk management, residential services, franchise agreements, and related program areas. The Director of Administration and Finance is responsible for originating, carrying out, reviewing, interpreting, and coordinating policies. The incumbent plans, supervises, and evaluates the work of teams responsible for supporting the District’s administrative, fiscal, and technology operations. This classification is distinguished from the next higher classification of the General Manager in that the latter has management responsibility over all departments.
Departmental operations are coordinated with the activities of other District departments and are developed within the framework of District policies, finances, and the District’s Strategic Plan. The Director of Administration and Finance has primary responsibility for dealing with difficult matters involving departmental programs, including interpretation of related laws, codes, ordinances, and regulations, and for ensuring compliance with local, state, and federal law. The position requires a demonstrated ability for working successfully with staff, management, citizens, planning groups, neighborhood associations, development corporations, board-level committees, and other organizations and individuals. The position requires considerable contact and the ability to have a successful working relationship with appointed committees and elected boards.
Examples Of Typical Job Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from a four (4)-year college or university with major coursework in public administration, finance, accounting, or a closely related field and five (5) years of increasingly responsible professional experience in supporting finance, two (2) of which should be in a management capacity.
Licenses And Certifications
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Department upon submittal of the application. Documentation of the need for an accommodation must accompany the request. El Dorado Hills Community Services District is an Equal Opportunity Employer (EOE).
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification, drug testing, and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
NOTE: The provisions contained in this bulletin may be modified or revoked without notice.
What You’ll Do
- Drive Strategic Financial Planning: Develop and implement long-range financial strategies that align with organizational goals and community priorities.
- Lead Budget Development: Oversee the preparation and administration of multi-million-dollar budgets, ensuring accuracy, compliance, and fiscal sustainability.
- Ensure Fiduciary Responsibility: Safeguard public funds through rigorous internal controls, risk management, and adherence to government accounting standards.
- Collaborate and Influence: Serve as a trusted advisor to the General Manager and Board of Directors, providing data-driven insights and recommendations.
- Proven experience in government finance, budgeting, and administration.
- Strong knowledge of GAAP, public sector accounting including GASB, and regulatory compliance.
- Exceptional leadership and communication skills to engage stakeholders and staff.
- Ability to think strategically and translate vision into actionable plans.
- A bachelor’s degree in finance, accounting, public administration, or a related field (master’s preferred).
- Make a meaningful impact in a growing community.
- Work in a collaborative environment that values innovation and transparency.
- Competitive salary and comprehensive benefits package.
If you’re ready to lead with integrity and shape the financial future of El Dorado Hills, we want to hear from you!
DEFINITION
This classification is subject to an employment contract agreement. Under administrative direction, plans, manages, oversees and directs the operations and services of the Administration and Finance Department; major areas of responsibility include finance, budget, information technology, risk management, Residential Services, Compliance and Design Review, Franchise activities, and related program areas; contributes to Human Resources functions; develops, implements and maintains departmental goals, objectives, policies and procedures, work standards, and internal controls; participates as a contributory member of the District’s Management Team, coordinating efforts with the General Manager, Assistant General Manager and all other departments; and performs related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the General Manager. Exercises direct and indirect supervision over professional, technical, and clerical staff.
CLASS CHARACTERISTICS
The Director of Administration and Finance is the senior management-level class responsible for all functions and operations related to finance, information technology, risk management, residential services, franchise agreements, and related program areas. The Director of Administration and Finance is responsible for originating, carrying out, reviewing, interpreting, and coordinating policies. The incumbent plans, supervises, and evaluates the work of teams responsible for supporting the District’s administrative, fiscal, and technology operations. This classification is distinguished from the next higher classification of the General Manager in that the latter has management responsibility over all departments.
Departmental operations are coordinated with the activities of other District departments and are developed within the framework of District policies, finances, and the District’s Strategic Plan. The Director of Administration and Finance has primary responsibility for dealing with difficult matters involving departmental programs, including interpretation of related laws, codes, ordinances, and regulations, and for ensuring compliance with local, state, and federal law. The position requires a demonstrated ability for working successfully with staff, management, citizens, planning groups, neighborhood associations, development corporations, board-level committees, and other organizations and individuals. The position requires considerable contact and the ability to have a successful working relationship with appointed committees and elected boards.
Examples Of Typical Job Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Accepts management responsibility for planning, coordinating, and directing the activities, operations, and services of the Administration and Finance Department; plans, supervises, coordinates, prioritizes, and monitors the work of teams responsible for supporting the District’s administrative, fiscal, and technology operations; conducts staff meetings; monitors performance of department staff; coordinates the work of the Administration and Finance Department with other District departments and divisions, outside agencies, community groups, and the public.
- Develops, implements, and maintains departmental goals, objectives, policies and procedures, work standards and internal controls; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.
- Participates as a contributory member of the District Management team, coordinating efforts with the General Manager and all other departments; attends meetings with the General Manager and Management Team; attends Board of Directors meetings as required; prepares and presents reports to the General Manager, Board of Directors, and other public agencies or groups; analyzes complex technical and administrative challenges, evaluates alternative solutions, and adopts effective courses of action.
- Develop and monitor terms of agreement for franchise activities.
- Review and verify financial documents related to franchise agreements.
- Participates in the development of policies and procedures; recommends programs, projects, and work assignments to the General Manager and Board of Directors; monitors work activities to ensure safe work practices, work quality, and accuracy; and ensures compliance with applicable rules, policies, and procedures.
- Provides leadership and supervision; establishes performance goals for assigned employees; coordinates and participates in the recruitment, selection, and training, assignment of work, management, discipline, and termination of full-time and part-time personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates disciplinary procedures as is appropriate, up to and including termination.
- Develops, monitors, and administers the annual Administration and Finance Department budget, including manpower needs, salary expenses, operating services supplies, and equipment needs; monitors monthly budget reports for all program areas.
- Develops and administers internal controls for assigned program areas, ensuring continuous monitoring, evaluation, and reporting on the effectiveness of controls in meeting organizational goals.
- Prepares and submits a variety of administrative, technical, and fiscal reports for assigned program areas; prepares and conducts presentations on program areas to internal and external stakeholders, including the Board of Directors, department heads, and community groups.
- Manages and coordinates all functions related to the district’s finances, including investment portfolio, cash management, treasury, procurement, payroll, accounts payable, asset management, vendor agreements, annual budget, audit and internal control systems, records management, financial reporting and analysis, and related program areas.
- Manages the operations of the District’s CC&Rs and Design Review Committee by working with staff, the Board, and Board-appointed volunteer committee members.
- Responds to the more difficult questions and concerns from the general public and outside agencies; provides information as is appropriate and resolves public service or operational complaints; establishes and maintains customer service orientation within the department.
- Monitors and keeps informed of current trends in the field of finance, administration, and information technology, including legislation, court rulings and professional practices and techniques; stays current on state and county issues, evaluates their impact and recommends policy and procedural modifications accordingly
- Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, district management, district staff, and the public.
- Performs related duties as required.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from a four (4)-year college or university with major coursework in public administration, finance, accounting, or a closely related field and five (5) years of increasingly responsible professional experience in supporting finance, two (2) of which should be in a management capacity.
Licenses And Certifications
- Certified Public Accountant is desired, but not required.
- Administrative principles and practices, including goal setting, and program development, implementation, and evaluation.
- Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
- Principles and practices of budget development, monitoring, administration, and control.
- Principles and practices of risk management.
- Principles and practices of records management.
- Principles and practices of strategic plan development.
- Principles and practices of supervision, training, discipline, and performance evaluation.
- Applicable federal, state, and local laws, codes, regulations, and policies related to assigned responsibilities.
- Rules, regulations, and laws governing public sector finance and accounting.
- Complex mathematical principles.
- Methods and techniques of report preparation and business correspondence.
- Professional English grammar, vocabulary, spelling, and punctuation.
- Modern office procedures, including the use of computers and software applications relevant to the work performed.
- Occupational hazards and standard safety practices.
- Understanding of the interrelationships between governmental agencies and various citizen/neighborhood groups and associations.
- Principles and practices of human resources program management.
- Principles and practices of special assessments, liens, franchise agreements, and fee collection.
- Principles and practices of information technology.
- Plan, direct, manage, and coordinate the work of the Administration and Finance Department.
- Supervise and lead the establishment and measurement of District and/or department goals and objectives.
- Provide leadership and direction in the development and implementation of the District’s strategic plan and management of the assigned department.
- Interpret, apply, and ensure compliance with federal, state, and local policies, procedures, laws, rules and regulations governing department operations.
- Prepare, administer, and control the department’s annual budget.
- Prepare, administer, and control District Franchise Agreements.
- Evaluate program operations; recommend and implement new service delivery methods, procedures, and techniques.
- Analyze project consequences of proposed actions and implement recommendations in support of goals.
- Prepare clear and concise administrative, fiscal, and technical reports.
- Conduct presentations for internal and external stakeholders.
- Demonstrate strong customer service skills.
- Coordinate, manage, and respond to after-hours calls.
- Work flexible hours, including evenings and weekends, as business requires.
- Work independently and as part of a team.
- Observe and enforce safety principles and work in a safe manner.
- Develop the proper attitudes toward safety and health in self and subordinates and ensure that all operations are performed with the utmost regard for the safety and health of all personnel, individuals, constituents, and involved groups.
- Operate modern office equipment, including computers and specialized software applications relevant to work performed.
- Follow written and oral directions.
- Effectively communicate verbally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Department upon submittal of the application. Documentation of the need for an accommodation must accompany the request. El Dorado Hills Community Services District is an Equal Opportunity Employer (EOE).
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification, drug testing, and a Department of Justice (DOJ) fingerprint check. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
NOTE: The provisions contained in this bulletin may be modified or revoked without notice.