Administrative Assistant - HR

Position Overview: The Administrative Assistant - HR provides administrative and operational support to the Human Resources department by assisting with recruitment, onboarding, employee records management, scheduling, and employee communications. This role serves as a key point of contact for staff inquiries, maintains confidential information, and helps ensure smooth day-to-day HR operations while delivering professional customer service and organizational support.

What You Will Do:

• Supports the Head of Human Resources with executive-level administrative assistance, including calendar management, meeting coordination, confidential document handling, employee communications, and HR records administration.
• Greets customers and visitors professionally, managed front-desk operations, and efficiently screened and directed inquiries to appropriate departments or personnel.
• Assist with recruitment lifecycle, including job postings, interview coordination, background checks, and onboarding.
• Collaborate with the Human Resources team to support new hire orientation and assist employees with benefits enrollment and onboarding procedures.
• Assist in organizing and delivering employee orientation, training programs, and professional development initiatives.
• Maintain accurate personnel records, HRIS data, and ensure compliance with all labor laws and regulatory requirements.
• Participate in job fairs and recruitment events as needed.
• Assist with credentialing, reappointment, and privileging processes for medical and allied health professionals.
• Maintain credentialing databases, documentation, and tracking systems to ensure timely and accurate processing.
• Provide exceptional customer service to internal staff and external stakeholders.
• Contribute to HR initiatives, projects, and strategic planning efforts.
• Perform other related duties as assigned.

Minimum Qualifications:

• High School Diploma or GED.
• Strong organizational skills with excellent attention to detail and follow-through.
• Proficiency in Microsoft Office (Word, Outlook, and Excel).

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• One year of HR experience, preferably within a healthcare or FQHC environment.

Physical Requirements:

• Ability to balance, bend, lift, carry, and pull up to 20 lbs.
• Ability to sit and stand for extended periods, typically longer than four hours.
• Flexibility to work a varied schedule, including evenings, weekends, or as needed.
• Manual dexterity and ability to use hands and fingers for feeling, grasping, and operating office equipment.
• Adequate hearing ability for communication and monitoring office environments.
• Good vision for reading documents, operating office equipment, and observing surroundings.
• Capability to stoop, crouch, crawl, or kneel as necessary for office tasks.
• Ability to talk clearly and effectively for communication.
• Ability to walk and move around the office environment.

What We Offer:

• 401(k) Retirement Plan
• 7 Paid Holidays
• Paid Sick Time
• Comprehensive Medical, Dental, and Vision Insurance
• 100% Employer-Paid Basic Life Insurance
• Voluntary Employee Supplemental Benefits
• Employee Assistance Program (EAP)
• Education Reimbursement
• Flexible Spending Account (FSA)

Who We Are:

As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico. Our mission is to enhance the quality of life in our community by delivering primary care and health education through a network of clinics and collaborative programs. At El Centro, we are committed to offering vital health services in a compassionate, supportive, and patient-centered environment.

Equal Employment Opportunity Statement:

El Centro Family Health is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic. We are committed to fostering a diverse and inclusive workplace for all.