Marketing Account Operations Specialist

Accounting Operations & Marketing Coordinator

Location: Plano, TX Fully Onsite

Experience Level: 5–7 years of professional experience (with 1–2 years in a specialized administrative/operations support role)

Education: Bachelor’s Degree in Business or a related field

Position Summary

We are seeking a highly organized, analytical, and detail-oriented Operations & Account Coordinator to join our team in a fully onsite capacity.

The ideal candidate possesses exceptional financial acumen, a knack for solving complex procedural puzzles, and the sharp eye needed to catch data discrepancies across various enterprise resource platforms.

Top Skills We Are Looking For

• Financial Acumen: Comfort managing invoice validation, processing purchase orders, navigating payroll/wage attachments, and utilizing strong mathematical skills to ensure financial accuracy.
• Meticulous Attention to Detail: A flawless approach to entering high-volume data, proofreading complex vendor contracts, and tracking inventory forecasts without missing a beat.
• Proactive Problem Solving: The ability to research and investigate invoice or supply chain discrepancies cross-functionally and handle fast-paced operational pressures with a calm, analytical approach.
  
  

Key Responsibilities

• Procurement, Invoicing & System Management
• Invoice Validation: Enter invoices accurately into the system, validate data, secure vendor proof of performance, and partner closely with corporate Finance and A/P teams to guarantee timely payments.
• Discrepancy Research: Actively investigate and resolve any invoice or billing issues that arise, taking decisive action with vendors or internal partners.
• Purchase Orders & Inventory: Generate vendor purchase orders within the BQMS system. Request inventory via the NERP system, partnering with supply chain and demand fulfillment teams to ensure timely shipments.
• Data Forecasting: Gather and accurately input inventory forecasts for mobile devices and accessories into the GSCM system during critical program launches.
• Contract Coordination: Proofread vendor contracts for absolute accuracy, assist leadership in executing agreements, upload final copies to corporate repositories, and maintain pristine records.
• Departmental Operations & Employee Management
• Team Coordination: Manage daily employee operations, handle shift scheduling, distribute team duties, and directly participate in onboarding and training new hires.
• Performance & Promotions: Support business growth by monitoring employee performance, coordinating with division leads, managing sales promotions, and identifying ideal goods/services to be sold.
• Cross-Functional Collaboration: Partner with Marketing leads to submit program approval requests through the corporate portal, track status, and work alongside the Procurement department to finalize marketing vendors.
• Experience & Education
• Degree: Bachelor’s Degree in Business, Operations, or a closely related field.
• Overall Career Profile: 2-5 years of total professional experience.
• Specialized Experience: A minimum of 1–2 years of hands-on experience in an operations coordinator, accounts payable support, or specialized administrative role performing similar data-driven tasks.
• Payroll Exposure: Prior experience dealing with payroll processing workflows and handling wage attachments is highly valued.
  
  

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