What are the responsibilities and job description for the Administrative Secretary position at EKONKAR MOTORS?
Administrative Secretary
Position: Administrative Secretary
Location: Ekonkar Motors – Scotch Plains, NJ
Employment Type: Full-Time
About Ekonkar Motors
Ekonkar Motors is a family-owned, full-service automotive repair, performance, and sales facility specializing in European vehicles while servicing all makes and models. We have built our reputation on honesty, craftsmanship, and delivering an exceptional customer experience. Every interaction with our clients reflects our commitment to professionalism, transparency, and attention to detail.
We are looking for an Administrative Secretary who is organized, dependable, and personable. This individual will play a vital role in supporting our daily operations and ensuring that both our team and our customers receive outstanding administrative support.
Position Summary
The Administrative Secretary serves as the administrative backbone of our office, helping maintain efficient daily operations while creating a welcoming and professional experience for every customer. This position requires exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Welcome customers and visitors in a friendly, professional manner.
- Answer and direct incoming phone calls, emails, and general inquiries.
- Schedule appointments and coordinate office calendars.
- Prepare correspondence, reports, invoices, and other administrative documents.
- Maintain organized filing systems, customer records, and confidential documents.
- Process incoming and outgoing mail and deliveries.
- Order and maintain office supplies and administrative materials.
- Perform accurate data entry and maintain electronic records.
- Assist with meeting preparation and administrative support for management.
- Coordinate travel arrangements and other logistical needs when required.
- Support daily office operations and assist team members with administrative tasks.
- Perform additional clerical and office responsibilities as assigned.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Two or more years of administrative or secretarial experience preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Exceptional attention to detail and accuracy.
- Ability to handle confidential information with professionalism and discretion.
- Self-motivated with the ability to prioritize multiple responsibilities.
- Professional appearance and positive attitude.
- Ability to work independently while contributing to a collaborative team environment.
Preferred Skills
- Experience in an automotive dealership, repair facility, or customer service environment is a plus but not required.
- Familiarity with scheduling software and electronic document management systems.
- Strong customer service and interpersonal skills.
- Ability to remain calm, organized, and professional in a fast-paced environment.
What We Offer
- Competitive compensation based on experience.
- Paid time off and holidays.
- Opportunities for professional growth and development.
- A supportive, team-oriented workplace.
- The opportunity to be part of a respected, family-owned business that takes pride in quality, integrity, and exceptional service.
If you're organized, dependable, and enjoy helping create a seamless experience for both customers and coworkers, we'd love to hear from you.
Ekonkar Motors is an Equal Opportunity Employer.
Pay: $60,000.00 - $75,000.00 per year
Work Location: In person
Salary : $60,000 - $75,000