What are the responsibilities and job description for the Association Accounting Manager, Tax & Compliance position at EJF Real Estate Services Inc?
Description
Who We Are
Tracing our history back to 1920, EJF Real Estate Services is a family-owned property management and real estate company serving the Washington, DC metropolitan area for over 30 years. Today, we are the largest DC-based residential property management company supporting hundreds of community associations across the DMV. We pride ourselves on strong operational execution, deep local expertise, and a collaborative team environment that helps communities thrive.
What You Do
EJF is seeking an Association Accounting Manager, Tax & Compliance to coordinate and execute key accounting compliance workflows across our community association portfolio. This role is ideal for an organized, deadline-driven accounting professional who enjoys managing recurring timelines and building clear trackers and repeatable processes. This position serves as the internal point of coordination, review, and workflow ownership, working closely with the accounting team.
Requirements
- Coordinate federal, state, and local tax and compliance filings for an assigned group of associations
- Partner with external auditors and tax preparers to ensure timely completion
- Maintain filing calendars, documentation standards, and deadline tracking
- Review completed returns for completeness and reasonableness prior to leadership approval
- Track and help resolve tax notices, discrepancies, and reinstatements
- Coordinate annual audit timelines, deliverables, and request tracking
- Lead engagement letter workflows, data gathering, and draft review processes
- Track audit adjustments (AJEs) and ensure approved entries are recorded accurately
- Maintain clear audit status visibility for accounting leadership
- Own onboarding and maintenance of required government tax and regulatory portals
- Coordinate POA/authorization workflows for leadership signature when needed
- Ensure recurring registrations are completed accurately and on schedule
- Track tax-related payments and compliance items in partnership with AP/accounting teams
- Track real property tax monitoring and documentation for applicable associations
- Support allocation reviews, prorations, and year-end true-ups
- Support accounting components of the annual budget cycle
- Maintain budget templates and fee structures; flag issues for review
- Confirm approved fee updates and budgets are entered correctly into systems
Qualifications
- 4 years of experience in accounting operations, compliance, audit coordination, or tax-support work
- Strong organizational and project management skills
- Comfort managing multiple deadlines and external partner workflows
- Clear communicator with internal teams and third-party providers
- High attention to detail and follow-through
- Experience in HOA, condo, co-op, or property management accounting
- Familiarity with multi-entity or multi-state compliance environments
- Experience with Vantaca or similar property/accounting platforms
- Prior mentoring or coordination experience (people management optional)
What We Offer
EJF provides a comprehensive benefits package including:
- Comprehensive medical, dental, and vision insurance
- Employer-paid life and disability coverage
- 401(k) with 4% company match & immediate vesting
- Annual professional development stipend
- Growth opportunities in a stable, locally respected organization
EJF is an equal opportunity employer and provides reasonable accommodations in accordance with applicable laws.
Salary : $85,000 - $95,000