Collections Assistant

Salary Range: $17 per hour

The Collections Assistant is responsible for supporting collections in all related activities. This includes catalog records maintenance in The Museum System (TMS); archival photography; housing; condition reporting; participating in the art handling and installations and de-installation of galleries. They will directly report to the Director of Collections and will work with the Collections Manager, Preparator and interact with the Curatorial department. This role is a grant-funded full-time position with full benefits, for a three-year position.

To Apply:

Please send résumé and cover letter to personnel@eiteljorg.com.

Reports to: Director of Collections

Department: Curatorial, Collections, and Exhibitions / Collections

Status: Full-Time

Position Overview:

The Collections Assistant is responsible for supporting collections in all related activities. This includes catalog records maintenance in The Museum System (TMS); archival photography; housing; condition reporting; participating in the art handling and installations and de-installation of galleries. They will directly report to the Director of Collections and will work with the Collections Manager, Preparator and interact with the Curatorial department. This role is a grant-funded full-time position with full benefits, for a three-year position.

Essential Duties and Responsibilities:

• Assist in ongoing reorganization of storage.
• Work with Collections Manager to house items to appropriate archival standards.
• Maintain, update, and create records in The Museum System (TMS) database for collections.
• Work with the Director and Collections Manager to implement standards and ensure record accuracy.
• Scan to digital and attach any supplementary object information.
• Work with contract photographer to take images of the collection and attach images to TMS following naming conventions.
• Participate in art handling and condition reporting associated with gallery changes, including assisting in pulling items and returning to storage, ensuring locations are updated in TMS.
• Assist Director and Collections Manager in repatriation activities as directed, including but not limited to: pulling items for cultural visits, assisting in visits (as appropriate and assigned), and scanning files and images.
• Other duties as assigned.

Education and/or Work Experience Requirements:

• Experience working with art, historic, and cultural collections
• Experience art handling
• Knowledge of collections management systems (databases) a plus
• Proficiency in Microsoft Office applications
• Detail-oriented and capable of doing repetitive tasks
• Able to work in a team or individually

Education: BA degree in arts and humanities, preferably in history, art history, ethno history, anthropology, Native American/Indigenous studies.

Mission Statement: The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.

Vision and Values: The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.

Commitment to Diversity and Inclusion: The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.

The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.

ADA Requirements: The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Administration at 317-275-1314. We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone

General Work Competencies:

• Support the Eiteljorg Museum’s mission, goals, values, and implementation of the museum’s strategic plan.
• Contribute to building a positive team spirit through giving and receiving feedback.
• Follow museum and department policies and procedures; maintain appropriate records, complete tasks accurately and on time.
• Maintain proficiency in all computer-related programs to perform job duties.
• Adhere to safe work procedures.
• Value Diversity: Treat all individuals fairly and respectfully, work effectively with others, regardless of their background, position, or status; ensure that opportunities are equally available to all; respect different values and viewpoints.