HR Coordinator

Job Title: Human Resources Coordinator

Department: Human Resources
Reports to: Director of Human Resources
Position Type: Full-Time, Exempt

We are seeking a highly motivated, customer service–oriented Human Resources Coordinator to join our dynamic HR team. The ideal candidate is a multi-tasker with excellent communication skills who can thrive in a fast-paced environment. This role plays a critical part in supporting the full spectrum of HR operations—from recruitment and onboarding to maintaining employee records and assisting with department-wide projects.

• Support the full-cycle recruitment and hiring process, including resume review, candidate sourcing, phone screening, and interview coordination
• Conduct preliminary interviews and assess candidates’ qualifications
• Enter new hire data into the HRIS system and maintain applicant tracking logs
• Complete reference checks, employment verifications, and background screenings
• Communicate job details, responsibilities, and benefits to applicants
• Ensure I-9 verification compliance for all staff
• Conduct new hire orientations and manage onboarding processes
• Maintain accurate and up-to-date employee records and files
• Assist in managing employee relations issues and grievances
• Process personnel actions such as hires, promotions, terminations, and salary changes
• Create ID badges, process license checks in the NJMVC CAIR system
• Organize HR meetings, job fairs, events, and internal campaigns
• Send "Thanks but No Thanks" (TBNT) letters to applicants
• Provide employment verification letters upon request
• Respond to internal and external HR-related inquiries
• Assist with special HR projects as assigned by the HR Director
• Stay informed about the latest HR trends and best practices

• Minimum of 1 year of administrative experience (HR or office-based preferred)
• Associate’s degree preferred; equivalent combination of education and experience will be considered
• Strong interpersonal and communication skills, both verbal and written
• Detail-oriented with strong organizational and time management skills
• Ability to handle sensitive information with the highest level of confidentiality
• Experience with recruitment processes and conducting interviews
• Comfortable working under pressure and meeting tight deadlines
• Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy
• Experience with HRIS and applicant tracking systems is a plus

Why Join Us?

You’ll be part of a supportive HR team that values growth, collaboration, and service excellence. This is a great opportunity to deepen your HR knowledge and gain hands-on experience across multiple areas of the human resources function.

Salary : $45,000 - $50,000