Medical Coordinator PA

Title: Medical Coordinator

Reports to: Residential Director

FLSA Status: Non-Exempt

Summary:

The Medical Coordinator (MC) conducts medical appointments to ensure that the individual receives all the treatments as ordered by medical professionals. The MC will monitor health by following up on the medical recommendations, treatments, referrals, indications or protocols prescribed by doctors. In addition, the MC will monitor medical records to follow-up medical appointments for each individual, check and count medications every week, place medication orders as needed, and check medication administration records to ensure all medication has been administered and documented according to policy and regulation.

Responsibilities:

• Uphold Direct Care responsibilities when working with individuals, on shift, or providing coverage in the event of a shortage.
• Ensure that consumer body weights are taken weekly, on Sunday, and ensure data is maintained.
• Ensure that each consumer have all the annual, semi-annual, and follow up requests appointments, labs, PPD, vaccines, EKG, etc.
• Check the treatment, referral and recommendations on the Medical Visit Report (MVR) and report summary to respective team.
• Ensure all Medical Visit Reports are completed by the physician or PA, including signature.
• Maintain organized and well-kept medical records and medication administration records in accordance with agency policy and regulation.
• Accompany individuals to medical appointments, as necessary. Ensuring that all relevant questions are asked to ensure that there is a clear understanding by all.
• Schedule medical appointments with all physicians to ensure adequate follow-up as ordered by physicians.
• Ensure that all medications are ordered timely and as ordered by the physician.
• Effectively communicate with staff and management to ensure that all physician’s orders occur. This includes, but is not limited to: in-home treatment, medication, follow-up tests and appointments.
• Maintain proper filing in medical records, consultation review records and medication administration records.
• Maintain effective conversation with physicians, doctors’ offices, support coordinators, and pharmacists to ensure that all medications are ordered and received accordingly.
• Must advocate for the best medical services for the individual by health care personnel.
• Promote the individual to be involved during medical assessments.
• Should understand and should be able to communicate and transcribe the physicians’ instructions.
• Be the liaison between the IDT team and medical offices.
• Maintain HRST evaluation ratings for each individual.
• Ensure the MAR is in compliance with ODP-approved medication curriculum.
• Must be medication trained by the ODP-approved medication curriculum.
• Ensure that all medications have prescriptions on file and available for staff review.
• Ensure all MARs are reviewed by the 7th of every month, reconciled with the pharmacy web connect and ready to be sent to the pharmacy for monthly MAR delivery.
• Ensure all medication administration equipment is operational (blood pressure machines, thermometers, etc.)
• Maintain Medication Trainer certificate to provide staff with training and observations.
• Conduct medical record self-audits to ensure compliance and adequate health follow-up according to doctor’s orders.

• Bachelor’s Degree in Social Services, preferred.
• Six years work in Human Services required.
• Experience with persons coping with mental health conditions, required.
• Pennsylvania State Driver’s License with clear driver’s history.
• Clear Criminal Background Check from PA State Police.
• Acceptable results from physical/drug screen/TB test.
• Ability to maintain HRST rating and medication training ability.