What are the responsibilities and job description for the Document Imaging Specialist position at EIGENNET LLC?
Job Title: Document Imaging SpecialistEmployment Type: W2 - ContractWork Authorization: US CitizenSecurity Clearance: Required (candidates must meet eligibility criteria)Work Mode: On-SitePlace of Performance: Rockville, MD Position OverviewThe Document Imaging Specialist is responsible for converting physical personnel documents into electronic Official Personnel Folders (eOPFs), ensuring accurate, timely, and compliant digital records. This role involves high-volume document scanning, indexing, validation, and quality control in accordance with federal HR guidelines. The ideal candidate will have experience working in or supporting a Human Resources environment, particularly with federal HR forms and document standards. Key ResponsibilitiesScan, digitize, and upload physical HR documents into electronic systems, ensuring all pages are captured and legible.Prepare documents for imaging, including sorting, organizing, removing staples, and verifying completeness.Perform detailed quality control checks to ensure documents meet federal compliance, retention, and recordkeeping standards.Properly index and classify documents within eOPF or other digital personnel systems.Identify, correct, and rescan any documents that fail quality or compliance checks.Maintain secure handling of sensitive and confidential employee records in accordance with federal privacy requirements.Assist with the organization, tracking, and management of physical and electronic records inventory.Collaborate with HR staff to resolve document issues, clarify documentation requirements, and ensure accurate record maintenance.Follow established standard operating procedures (SOPs), workflows, and federal guidelines for personnel documentation.Support continuous improvement of imaging and records management processes. Required Skills & ToolsProficiency with high-volume document scanners and imaging software/tools.Ability to perform detailed document review and quality assurance checks.Familiarity with electronic filing systems such as eOPF or similar HR records systems (preferred).Strong understanding of federal HR forms, records, and documentation standards (e.g., SF-50, I-9, benefits and personnel forms).Basic computer skills including file management, PDF editing, and data entry.Strong organizational skills and attention to detail.Ability to work in a secure, compliance-driven environment. Experience RequiredPrior experience in document imaging, records management, or similar clerical/administrative role.Experience working in or supporting a Human Resources department, preferably within a federal environment.Knowledge of federal HR documentation standards is highly desirable. Educational QualificationsMinimum of a High School Diploma or equivalent.
Salary : $20 - $25
