What are the responsibilities and job description for the Administrative Assistant position at Eide Bailly LLP?
Who We Are
Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 14 states across the Midwest and western United States, and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!
Why You'll Love Working Here
At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.
Typical Day in the Life
A typical day as an Administrative Assistant might include the following:
- Provides administrative support to partners and managers with integrity and professionalism.
- Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
- Performs practice management billing procedures for department, including transferring time, requesting aging and preparing bills.
- Sets up new clients and maintains existing client data in the practice management system.
- Assists with proposal processing.
- Formats, copies and binds financial statements for partner to review and sign.
- Processes tax returns.
- Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
- Schedules appointments and makes travel arrangements.
- Composes and types routine correspondence including orders, memos, letters and reports.
- Performs miscellaneous scanning, filing, faxing and copying duties as needed.
- Reviews, sorts and routes incoming mail; distributes outgoing mail.
- Greets visiting clients and directs them to the correct person.
- Answers telephones and gives information to callers; routes calls to appropriate personnel.
- Orders and stocks office supplies.
- Fills in for the receptionist and provides other departments with administrative support as needed.
- Ensures timely and accurate performance on assigned projects.
- Maintains compliance with project budgets, turnaround times, and deadlines.
Who You Are
- You have a High School Diploma and 2 years of past administrative support experience.
- You thrive in a high-volume, fast-paced, work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You can quickly prioritize and organize your work to complete tasks of an immediate nature.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus.
- You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
- You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
- You will work overtime as needed.
Must be authorized to work in the United States now or in the future without visa sponsorship.
What to Expect Next
We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
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