Project Controls Specialist - Estimator

Eichleay is seeking a self-driven and collaborating Estimator to join the team. This full-time position will consist of coordinating with project team members and client to establish well document, factual, and accurate TIC project estimates and basis of estimates based on historical and verifiable data for small and medium capital projects as part of an overall program. Work with Project Controls Team Manager to establish client specific templates based on local labor and historical subcontractor costs that integrates into client systems and procedures. Make high-level decisions and recommendations about project requirements and assumptions.

Compensation: $95,000 to $135,000 *Anticipated annual salary may vary based on skills, experience, qualifications, and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting. This is a full-time position which offers competitive compensation and benefits package with a 401K match.

Move Forward with Eichleay
Eichleay is a dynamic organization with over 150 years of experience in delivering project management and engineering solutions across various industries, including energy and chemicals, power generation, life sciences, mining, and food and beverage. We are committed to innovation, excellence, and building long-lasting relationships with our clients.

Key Responsibilities

• Accountable for understanding and adhering to Client specific guidelines, assurance processes and requirements.
• Accountable for the accuracy and completeness of estimate and basis of estimate prior to issuing internally and externally.
• Responsible for setting up and leading internal and external estimate review meetings.
• Ensures that lessons learned are captured and implemented in support of continuous improvement.
• Promotes communication and teamwork within group and project.
• Responsible for preparation of construction cost estimates. The estimates range from conceptual to detail (EPC).
• Provides assistance in cost studies for Clients, allowing them to decide which commercial direction a project needs to take.
• Responsible for initial constructability studies to ensure the scope can be constructed within the Clients’ goals (safety, schedule, accessibility issues, sequencing of construction).
• Receives instruction on specific objectives.
• Receives direction on unconventional and/or complex problems, and possible solutions.
• Receives thorough review of completed work for application of sound professional judgment.
• May assign tasks to and direct other estimators and staff.
• Act as the focal point with the client, project managers, subcontractors, procurement and project controls team as appropriate to ensure estimate scope inclusions and exclusions are fully inclusive and accounted for.
• Provide post-construction look-back estimate comparison to management.
• Develop division of work matrix for each estimate.
• Develop estimate Work Breakdown Structure.
• Provide guidance for MTO generation and equipment pricing.
• Advocate and promote the project change management system and facilitate assurance activities to ensure the process is adhered to.
• Transfer estimate line items into client’s project tracking system to establish the cost baseline.
• Incorporate approved change orders into estimate and project tracking.
• Provide subcontractor quotation reviews and comparisons against misaligned estimated budgets.
• Serve as host for ongoing internal team and client team estimating meetings.
• Assist with the preparation of proposal schedules (construction durations).
• Participate in risk analysis workshops.

Job Requirements

• Bachelor's degree in Engineering, Construction Management, or a related field; Master's degree or professional certifications (e.g., PSP, PMP, AACEi) preferred.
• Minimum 8 years of experience in estimating within the oil and gas industry, with at least 5 years in a senior role (e.g., refinery expansions, offshore platforms, or pipeline networks).
• Proven track record working with major energy clients.
• Proficiency in industry-standard estimating software: Aspen, or equivalent tools.
• Strong knowledge of the oil and gas industrial industry, engineering deliverables, procurement, permitting, construction, commissioning, stages and gate approvals.
• Excellent analytical, communication, and leadership skills, with the ability to present complex data to non-technical stakeholders.
• Possesses strong oral and written communication skills.
• Interacts with engineers, designers, Clients and vendors.
• Ability to process and comprehend project design requirements, scope change impacts, Client impacts, and to make high-level decisions and recommendations about project requirements to ensure estimate meets all the design criteria.
• Ability to manage and work according to project schedules while meeting project budget requirements.
• Understands the needs for high level of productivity, accuracy, and solid documentation.
• Ability to understand project requirements and needs, and to use this information when creating estimates.
• Experience with generating conceptual (factored) and detailed estimates based on the stage of engineering.
• Has good knowledge of construction, including construction management operations.
• Knowledge of refinery process units and understanding of impacts associated with refinery shutdowns.
• Knowledge of oil and gas instrumentation, valves, equipment, construction, and adjustments for turn around periods.
• Knowledge and familiarity with structuring and maintaining historical databases preferred.
• Knowledge and familiarity with mixed labor rate calculations.
• Knowledge and familiarity with typical engineering and contingency ratios for each stage.

Preferred Requirements/Skills:

• Consistently achieves job goals set by self and others, meets timelines, pushes to achieve stretch goals, and demonstrates enthusiasm, persistence and tenacity.
• Possesses strong interpersonal skills and interacts effectively with all levels of employees to achieve company and project goals. Always uses diplomacy and tact to build both internal and external relationships. Strives to ensure that people feel valued, appreciated, and included in discussions as appropriate. Deals well with local customs and practices when on assignment.
• Is committed to building enduring relationships and delivering optimal customer solutions. Effectively meets or exceeds internal and external customer needs, builds proactive customer relationships, and takes responsibility for customer satisfaction and loyalty.
• Demonstrates flexibility and an ability to remain on point when experiencing major changes in work tasks or environment. Works effectively in new structures and cultures as well as with new work processes or requirements.
• Diligent in adhering to required processes, keeps promises, and consistently delivers what they say they will deliver. Demonstrates an openness to personal development and is accountable for own actions.
• Leads by example, builds committed, empowered and motivated teams and promotes open communication.
• Demonstrates technical skills and applies the necessary skills and behaviors to tasks to deliver quality, accurate and timely work to the team.
• Demonstrates awareness and commitment to health, safety and environmental issues and addresses those issues as necessary to ensure zero harm to all employees, clients, contractors with zero incidents.

Travel: If request, able to travel to the nearby refinery site location.

Industry Requirements:

This role may require all or some of the following requirements at time of hire or during employment:

• RSO Safety Training and current card or ability to obtain.
• Client Safety Training and current badge or ability to obtain.
• TWIC Certification and current card or ability to obtain.
• Background screening including previous employment, education, criminal history, and driving record verification.
• Participation in random drug and alcohol programs.

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship. Positions will require in-person interactions and may require working on site in an office or field environment. This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions.

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.

Use of Artificial Intelligence: At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations, including recruitment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.