Procurement Specialist

Eichleay is seeking a self-driven and collaborating Procurement Specialist to join the team. This full-time position is field-based and located onsite a refinery in Blaine, WA. Great role for anyone looking to work in the field or gain field experience. The role will report in our Procurement Department and will consist of acquiring goods, services, or equipment for project-based work. In this role you will be responsible for securing competitive pricing, ensuring timely delivery to meet project deadlines, acquiring goods or services that meet project specifications, identify & manage potential risks, and contribute to the practices of ethical souring.

Compensation: $95,000 to $135,000 *Anticipated annual salary may vary based on skills, experience, qualifications, and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting. This position includes a competitive compensation and benefits package with a 401K match. Relocation is not provided as part of the compensation package; local candidates or those relocating on their own are encouraged to apply.

Work Arrangement: The schedule for this position will be a regular 5-8’s workweek with Monday through Thursday onsite and the option to work from home on Fridays.

Move Forward with Eichleay

Eichleay is a dynamic organization with over 150 years of experience in delivering project management and engineering solutions across various industries, including energy and chemicals, power generation, life sciences, mining, and food and beverage. We are committed to innovation, excellence, and building long-lasting relationships with our clients.

Key Responsibilities

• Issue request for quotation (RFQ) packages and expedite timely bid submission.
• Coordinate the technical clarification phase with discipline engineers and bidders.
• Prepared detailed commercial bid tabulations (CBT), to include negotiated price, delivery, and commercial criteria analysis.
• Prepare and issue contracts, including their revisions/amendments.
• Obtain supplier contract acceptance and reconfirm receipt of all contractual documents (technical and commercial).
• Collect all commercial deliverables from the suppliers, such as Insurance Certificates, Lien Releases, Letter of Credits or Bank Guarantees.
• Function as the Single Point of Contact for all orders. Coordinate and manage supplier submittal documentation, confirming receipt of all documents & acceptance in accordance with the contract.
• Expedite all aspects of an order, including review of vendor documentation.
• Confirm supplier sub-order placement with deliveries meeting the contract schedule and reconfirm delivery as promised.
• Review fabrication schedules to validate progress.
• Facilitate contract status meetings with the suppliers, the project team, and clients.
• Monitored Quality Control (QC) activities, along with following the Inspection and Test Plan (ITP) to reconfirm that all inspection requirements/points meet the contract requirements.
• Monitored transportation of contract deliveries to destination and reported shipping progress. Confirmed receipt of Material Receiving Report (MRR). Issued Over, Short, and Damaged Reports (OS&D) to suppliers.
• Validate invoices and issued approvals.
  
  

Job Requirements

• Bachelor’s degree, preferably in business, technical or legal curricula, or at least six years industrial experience procuring specialized process equipment on multidiscipline projects; or equivalent.
• Extensive knowledge of purchasing and expediting services.
• Basic knowledge of quality control, transportation services, and construction material handling.
• Maintain a Project Procurement Report, managing the procurement purchasing process and post award contract milestones through delivery/acceptance by the project.
• Participate in meetings, such as general project meetings (internal & external).
• Lead supplier bid clarifications, order status review, and material handling meetings.
• Direct regularly scheduled supplier meetings, developing a meeting agenda and following up with notes and action items.
• Initiate third party inspection services, scheduling visits to fabricator facilities and leading review of inspection reports.
• Turn on computer camera during remote meetings and on calls.
• Promote a healthy and safe work environment.
• This position requires a valid Transportation Worker Identification Credential (TWIC) as a condition of employment. Candidates must either currently hold a valid TWIC card or be eligible to obtain and maintain one. A valid TWIC card must be obtained by the scheduled start date. Failure to obtain the TWIC card may result in a delayed start date or rescission of the offer, depending on project and site requirements.
  
  

Preferred Requirements/Skills

• Experience in the oil & gas industry.
• Ability to quickly adapt to project schedule changes.
• Excellent oral and written communication skills.
• Proficient in Microsoft Office applications.
• Experience in databases and purchasing programs such as Maximo, SAP, Oracle, Ariba, Ontrak, Newforma, or SMART Plant.  
• Proficient with Bluebeam Revu or other PDF editing software.
• Field based experience.
  
  

Industry Requirements

This role will require the following at time of hire or during employment:

• HHFT Safety Training and current card or ability to obtain.
• Client Safety Training and current badge or ability to obtain.
• TWIC Certification and current card or ability to obtain.
• Background screening including previous employment, education, criminal history, and driving record verification.
• Participation in random drug and alcohol programs.
  
  

All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship.  Positions will require in-person interactions and may require working on site in an office or field environment.   This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions. 

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation. 

Use of Artificial Intelligence: At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations, including recruitment.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.