What are the responsibilities and job description for the Facilities Coordinator position at eHealthInsurance Services, Inc.?
Join us in creating a better way! At eHealth, our mission is to expertly guide consumers through their health insurance and related options when, where, and how they prefer. We’re creating a better way – one that’s transparent and trustworthy for both our consumers externally and our employees internally. Move your career forward while connecting countless people to the life- changing, quality care they deserve. Our diverse team of innovators supports one another in solving some of the toughest challenges. We’re always on the lookout for creative opportunities to do right by our customers, and each other. Together, we’re creating a better way to work, united by our common passion to make a difference. Job Description Overview Assisting as an onsite Facilities Coordinator at the Indianapolis location. DAILY TASKS Primary responsibility: Sort and distribute inbound mail/packages Assist with conference room setups Sort and distribute inbound mail/packages Clean up and restock kitchen areas with sodas, food items, and supplies. Badging: Create badges for new employees, deactivate badges for terminated employees, track temporary badge usage. Assist with general facilities requests JIRAs - complete/close for new hire and term (Facilities subtask) Advise employees on facility issues, practices/policies Escorts facility vendors WEEKLY TASKS Replenish standard office supplies in cabinets (order special supplies from Staples, Amazon, CDW, etc.) Restock copy paper at copy machine locations weekly. Order/replenish FedEx shipping supplies Name plates - print, assemble and distribute Cleans workstations after terminations/before new hires start Purge kitchen fridges of perishable items. INFREQUENTLY Coordinate 1st Floor Conference Room reservations. Assisting with employee events as needed Emergency response team member Desk keys – organize and reorder for site Adhoc projects Basic Requirements: 2 years prior related experience Must be able to lift at least 40 lbs. Preferred Requirements: Intermediate software skills in Microsoft Outlook, Word and Excel Excellent organizational and customer service skills Self‐motivated, confident work style Ability to work with little or no supervision, with demonstrated initiative, flexibility, team work, maturity under pressure, and ability to anticipate and resolve problems before they escalate. Detail oriented Excellent interpersonal skills, exceptional listening skills Demonstrated ability to be reliable and follow through High standards of quality and personal integrity Team player with good sense of humor! *Please note the above is a summary of responsibilities; a full job description is available upon request. Application deadline: February 24, 2026. - The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including individual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site. - Hourly Pay Rate -24.76 USD Hourly - eHealth is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, sexual orientation, genetic information, disability, protected veteran status, or any other consideration made unlawful by applicable federal, state or local laws. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment. Through our leading technology, far-reaching partnerships, consumer advocacy and industry expertise, we work tirelessly to be the online standard for finding, comparing and buying individual, family, small business and Medicare health insurance. Our customer care specialists and licensed agents are available to provide personalized assistance 24 hours a day, 7 days a week over the internet, telephone, email, fax or online chat. When private insurance is not an option, we can connect people to public assistance programs to help them find the care they need. Anyone in need of access to health coverage has an ally in eHealth. RECRUITMENT SCAMS Please read an important notice on fraudulent recruitment communications. Take care to avoid fraudulent communications purporting to be on behalf of eHealth. Recent incidents have occurred involving organizations falsely claiming to recruit on behalf of eHealth. These organizations, purporting to either work for or be affiliated with eHealth, notify individuals that their qualifications were found suitable to work as an employee (local or expatriate) for eHealth and solicit the transfer of significant sums of money to pay for work permits, insurance policies, etc. Please note that eHealth does not (nor do any of the organizations that recruit on our behalf) ever ask for money or payments from applicants at any point in the recruitment process. All individuals who are successful in gaining an offer of employment from eHealth, whether directly or indirectly, are always required to go through a formal recruitment process. Please note that these communications are fraudulent. They do not originate from eHealth nor are they associated with eHealth’s recruitment process. Noticeable points of such communications are that the communications come from non-eHealth e-mail addresses (e.g. from a yahoo.com address); the use of English is poor; and that money is requested at some stage. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar. Do not disclose your personal or financial details to anyone you do not know. If you receive such proposals, we would advise you to contact your local police station and provide them with all information you may have from the senders (email addresses, phone/fax details, etc.).