Associate Administrative Assistant

ASSOCIATE ADMINISTRATIVE ASSISTANT

Location: Aiken, South Carolina – Savannah River Site (SRS)
Position Type: Contract
Work Schedule: Up to 40 Hours Per Week
Security Clearance: Not Required
Citizenship: U.S. Citizenship Required
Travel: None Required

POSITION OVERVIEW

EGS is seeking a detail-oriented and organized Associate Administrative Assistant to support administrative operations at the Savannah River Site in Aiken, South Carolina.

The selected candidate will provide administrative and staff support services to an assigned organizational unit, assisting with document control, records management, reporting, database maintenance, operational coordination, and general administrative functions.

This position requires strong organizational skills, attention to detail, proficiency with Microsoft Office applications, and the ability to manage multiple priorities while meeting established deadlines.

The ideal candidate will have experience supporting administrative operations in a professional or technical environment, with the ability to work independently, communicate effectively with management and staff, and contribute to efficient departmental operations.

KEY RESPONSIBILITIES

ADMINISTRATIVE & OPERATIONAL SUPPORT

• Provide administrative and staff support services to management, technical personnel, and organizational teams.
• Prepare, organize, and maintain administrative records, reports, correspondence, presentations, and supporting documentation.
• Assist with administrative programs, projects, and processes specific to the assigned department.
• Coordinate activities supporting safety, health, financial, departmental, and overall site operations.
• Gather and analyze information, prepare special reports, and maintain operational and statistical records.
• Review correspondence, respond to administrative inquiries, and coordinate communications between departments.
• Assist with personnel-related administrative activities, including training logistics, timekeeping, onboarding, transfers, and related documentation.
• Support purchasing activities, purchase requisitions, work requests, and other departmental administrative requirements.

DOCUMENT CONTROL & RECORDS MANAGEMENT

• Assist with document control and records management functions, including evaluating, organizing, scheduling, prioritizing, and completing assigned work.
• Maintain accurate electronic and physical records in accordance with established procedures.
• Support document tracking, retrieval, filing, distribution, and records maintenance.
• Enter, update, and retrieve information using spreadsheets, databases, and document management systems.
• Assist with maintaining documentation accuracy, completeness, and accessibility.
• Support administrative workflow improvements and records management processes.

DATABASE MANAGEMENT & REPORTING

• Utilize Microsoft Office applications, including Excel, Word, and PowerPoint, to prepare reports, spreadsheets, presentations, and correspondence.
• Support data entry, tracking, and reporting activities using departmental databases.
• Work with systems such as PeopleSoft, EDWS, Asset Suite, and document control applications as applicable.
• Compile and maintain operational performance data, statistics, and management reports.
• Assist with data collection for budgeting, financial tracking, and departmental reporting.
• Maintain organized and accurate records to support management decisions and operational requirements.

PROCESS IMPROVEMENT & DEPARTMENTAL COORDINATION

• Evaluate existing administrative processes and identify opportunities to improve workflow and efficiency.
• Assist with developing or revising administrative procedures, reporting methods, and recordkeeping systems.
• Support organizational self-assessment activities, audits, and follow-up reporting.
• Coordinate administrative activities across multiple departments and organizational groups.
• Provide guidance regarding company policies, administrative procedures, and established work practices.
• Cross-train on additional administrative responsibilities, databases, and departmental processes.
• Support operational improvements designed to enhance accuracy, efficiency, and service delivery.

COMMUNICATION & STAKEHOLDER SUPPORT

• Serve as an administrative liaison between internal departments, management, employees, vendors, and external service providers.
• Coordinate administrative matters involving personnel, purchasing, facilities, and operations.
• Communicate effectively with individuals at various organizational and management levels.
• Provide timely responses to administrative requests and support resolution of operational issues.
• Maintain professionalism, confidentiality, and accuracy when handling administrative information.
• Work independently while collaborating with other team members to meet departmental objectives.

Job Requirements

REQUIRED QUALIFICATIONS

EDUCATION & EXPERIENCE

Candidates must meet one of the following combinations:

• High school diploma with 5–7 years of practical experience in a business or administrative environment.

OR

• Associate degree in a business or nontechnical discipline with at least 1–3 years of practical business or administrative experience.

OR

• Bachelor's degree with no prior experience required.

Additional training may be required depending on applicable operational or administrative policies.

OTHER REQUIRED QUALIFICATIONS

• Must be a U.S. citizen.
• Must successfully complete SRNS drug and alcohol screening requirements.
• Must meet the additional background-related requirements specified by SRNS.
• Ability to perform assigned administrative duties in accordance with established organizational policies and procedures.

PREFERRED QUALIFICATIONS

• Experience providing administrative and staff support services within a technical, industrial, government, or large organizational environment.
• Experience supporting document control and records management activities.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Familiarity with PeopleSoft, EDWS, Asset Suite, or similar administrative and document management systems.
• Experience preparing spreadsheets, reports, presentations, and management correspondence.
• Ability to prioritize multiple assignments and meet established deadlines.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and interpersonal skills.
• Ability to work independently with minimal management oversight.
• Experience coordinating administrative activities across multiple departments.
• Ability to communicate and collaborate effectively with various levels of management.
• Willingness to cross-train on additional administrative functions, systems, and responsibilities.
• Experience supporting safety, health, financial, and operational administrative processes.