What are the responsibilities and job description for the Fuel Specialist position at EG America LLC?
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!
EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500 locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
What We Offer:
- Competitive Wages
- Work today, get paid tomorrow through our earned wage access program*
- Paid Time Off
- Medical/Health/Dental Coverage
- 401K with Company Match
- Team Member Discounts
- Tuition Reimbursement
- Employee Assistance Program
- Health Savings Account
- Company Spirit Days
- Employee recognition and awards
- And much more!
Position Summary:
The Fuel Specialist position is responsible for the matching of fuel bill of ladings to the fuel deliveries posted by the stations and resolving any mismatched fuel deliveries utilizing various systems such as Titan, PDI and Vendor/Carrier Portals. The position is also responsible for the matching of the vendor fuel invoices to the confirmed bill of lading and resolving any price discrepancies by working with the manager of supply and fuel distribution.
Responsibilities:
- Matching off fuel deliveries posted by the stations to bill of ladings received from the fuel terminals
- Matching of confirmed bill of ladings to vendor fuel invoices.
- Working with Carriers/Vendors when discrepancies between deliveries, BOL's and invoices arise.
- Obtain missing paperwork from stations and manually entering missing Delivery, Bill of Lading and/or Fuel invoice into the system.
- Working with vendors on obtaining missing invoices for deliveries received.
- Working with Manager of Supply and Fuel distribution on costing difference between cost in system and what vendor is invoicing for.
- Working with vendors to receive credit/rebills when vendor costing is incorrect and manually processing them in the system
- Working with Tax team when there are tax discrepancies between the system and the vendors invoices
- Review stations fuel inventory.
- Researching discrepancies within the fuel inventory for the station as in cross drops, missing delivery, ATG issue, missing sales and missing or incorrect fuel readings.
- Working with IT to resolve ATG issues when they arise to ensure correct readings are going into the system
- Verify cross drops with Supply and Fuel Distribution team and then work with Carrier to get fuel pumped out from station and then re-supplied
- Working with Retail Accounting to receive Credit Card reports in order to enter in missing sales.
- Working with Store Edit specialists within the team to ensure missing sales are applied to both Fuel and Merchandising Sales for the specific station
- Using the system Titan to get correct fuel readings and manually correcting the stations paperwork when not entered correctly
- Calling/Emailing with stations directly when any issues arise as well as dealing with District and Regional Managers to ensure issues are resolved
Working Relationships: Work with IT, Fuel Distribution and Supply team, Stations, ATG teams, Tax team and Store Edit Specialists to ensure all issues with Fuel are resolved in a timely manner.
Minimum Education: High School Diploma
Preferred Education: Bachelor degree in Accounting
Minimum Experience: 1 to 2 years general office experience
Preferred Experience: 1 to 2 years experience related to Fuel Accounting
Licenses/Certifications: N/A)
Soft Skills: Ability to investigate and resolve problems
Hours & Conditions: M-F 40 hours per week
Driving Requirement: None - Other than to report to SSC in Westborough each day
Travel: Once a year to participate in the shadow a manager program
Physical: None
Other: Must be able to multi-task and meet deadlines
At EG America, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.
