What are the responsibilities and job description for the Office Manager position at EF Johnson Technologies Inc.?
EFJohnson provides wireless communications products and systems for public safety, commercial, and government customers. It designs, manufactures and markets conventional and trunked radio systems, land mobile radio repeaters and mobile and portable radios, including Project 25 digital radio products.
This position is 100% in office Monday – Friday.
OFFICE MANAGER
The Office Manager will provide overall office support for EFJohnson and JVCKENWOOD in a professional manner to ensure a favorable image to all visitors and callers. This person will also provide administrative support for Human Resource functions and other departments, as requested. You must be detail-oriented, proactive, and confident navigating complex demands with professionalism and grace.
ESSENTIAL FUNCTIONS:
- Greet, assist, and direct visitors as appropriate. Maintains lobby area to present a professional atmosphere.
- Directs all incoming calls and calls directed by automated system in a courteous, timely and tactful manner. Directs messages, retrieved voicemail messages, faxes, packages and mail, as required, in a timely manner.
- Ensure information maintained at the front desk is kept up to date throughout the year.
- Exhibit a professional and confidential demeanor to all employees, including the ability to get along with others, have a sense of urgency, and help create a cohesive, productive unity dedicated to the achievement of corporate goals.
- Ensure office supply levels are maintained and place orders when needed or requested, including business cards and name plates.
- Ensure all break rooms are stocked daily, and supplies are ordered, as needed.
- Ensure conference rooms are maintained.
- Coordinate travel for members of executive team, customers, and members of JVCKENWOOD, as requested.
- Provide support to executive team, as requested.
- Assist other departments with projects, as appropriate including but not limited to assisting with month-end statement mail outs.
- Coordinate vendor/customer visits with on-site staff.
- Assist with scheduling support: meetings, conference rooms, ordering lunches and supplies needed for different meetings, as requested.
- Assist shipping and receiving with preparing outgoing packages as needed and ensures they are picked up each day before shift ends.
- Assist with new hire onboarding (order business cards and name plates).
- Maintain confidentiality regarding all company and HR related information.
- Perform assigned administrative duties from HR or designated staff.
- Works on projects as assigned for HR department.
- Agree to abide by the established Approval Matrix.
REQUIRED EDUCATION AND EXPERIENCE:
- High school graduate or equivalent
- Two-year degree, Administrative Support or related degree preferred
- Proficient in Microsoft Office: Microsoft Word, Excel, and Power point
- Five to six years of experience in administrative/office management role
- Experience in working with confidential information
- Experience working with Concur travel and expense a plus
COMPETENCIES:
- Ability to maintain a high degree of confidentiality
- Ability to perform with limited supervision
- Ability to exercise good judgment in all communications
- Ability to present professional image on behalf of company
- Ability to react in emergency situations in an effective manner
- Ability to cross train others with accuracy
TRAVEL
- None
EF Johnson Technologies is an Equal Opportunity/AFFIRMATIVE ACTION Employer who values diversity and inclusion in the workplace. It is the policy of this company to provide equal opportunity with regard to all terms and conditions of employment. The company complies with federal and state laws prohibiting discrimination on the basis of sex, race, color, religion, creed, national origin, disability, veteran status, age, sexual orientation, gender identity, genetic information, pregnancy, or any other protected characteristic.