What are the responsibilities and job description for the Administrative Assistant position at Edward Waters College?
ABOUT US: Edward Waters University is a small, private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society by providing intellectually stimulating programs and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity. POSITION DESCRIPTION: The Administrative Assistant is responsible for providing support in a shared services environment, with moderate supervision. The incumbent handles various clerical and administrative management tasks with the utmost confidentiality and attention to detail. The Administrative Assistant will be the primary contact point for all visitors and callers. Within the scope of the role, work is performed largely with personal responsibility within established guidelines or procedures. Errors are difficult to detect and may have adverse effects on outside relationships. It is expected that the Administrative Assistant will require minor corrections to the work product. Repetitive or routine duties involve the use of various procedures. The flow of the work and character of the duties involve normal mental and visual attention along with manual coordination, or part-time concentrated attention and coordination. No supervisory responsibilities or authority to commit funds for the institution. EDUCATION: Associate's degree in business or a related field with 3 to 5 years of administrative experience. REQUIREMENTS: Must be able to handle sensitive and confidential information. Proficient use of Microsoft Suite, including Outlook, Word, Excel, PowerPoint, Publisher, and ACCESS, enabling the production of charts and graphs from raw data Demonstrated meticulous attention to detail. Knowledge of general office equipment: computers, fax copiers, scanners, printers, digital camera, and phone system. Accurate typing and data entry skills. Demonstrated ability to produce written reports using proper English grammar and punctuation. Demonstrated ability to transcribe minutes. Exceptional organizational, multi-tasking, and analytical skills. Ability to set priorities among duties. Demonstrated impeccable customer service skills. Knowledge of efficient and effective office organization.
Responsibilities
Type business correspondence, interoffice memorandum, agendas, reports, etc. Conduct a quality review to ensure proper English, grammar, and punctuation. Update management reports, design covers, and utilize graphics. Ensure timely processing of official documents, forms, and requests. Ability to multitask. Operate general office equipment, including a multiple-line phone system, while maintaining effectiveness over time. Assist staff in the specified unit with the preparation and compilation of presentation materials, including PowerPoint presentations, Board Reports, grant proposals, and University College promotional materials. Effective and professional office management and operation of the specified unit, ensuring adherence to policies and procedures. Updates and maintains the Standard Operating Procedure Manual for the specified unit. Record and transcribe minutes for staff meetings. Maintain filing systems, both electronic and paper. Ensure University College staff and student field files are current, complete, and in the appropriate order consistent with SACS requirements. Type short memorandums, letters, reports, meeting agendas, and prepare packets for meetings. Collate packets of information to be distributed to faculty, students, and institutional staff. Maintain the University College committee and meeting notebooks as directed by the Dean. Set up, maintain, and distribute faculty, staff, and student lists as appropriate. Ensure the publication, update, and distribution of the unit Directory in collaboration with the Administrative Manager. Update quarterly management reports, design covers, and utilize graphics - including graphs, tables, photographs, and clip art- in preparation for presentations. Create charts and graphs from raw data for use in presentations. Interface with faculty/staff and campus-wide offices as necessary for the effective operation of the University College. Assist the team with special programs and events. Ensures timely and effective processing of requisitions, travel authorizations, payroll, timesheets, and transaction forms. Design University College brochures, flyers, and other media communication materials as assigned. Perform other related duties assigned by the Dean.
Responsibilities
Type business correspondence, interoffice memorandum, agendas, reports, etc. Conduct a quality review to ensure proper English, grammar, and punctuation. Update management reports, design covers, and utilize graphics. Ensure timely processing of official documents, forms, and requests. Ability to multitask. Operate general office equipment, including a multiple-line phone system, while maintaining effectiveness over time. Assist staff in the specified unit with the preparation and compilation of presentation materials, including PowerPoint presentations, Board Reports, grant proposals, and University College promotional materials. Effective and professional office management and operation of the specified unit, ensuring adherence to policies and procedures. Updates and maintains the Standard Operating Procedure Manual for the specified unit. Record and transcribe minutes for staff meetings. Maintain filing systems, both electronic and paper. Ensure University College staff and student field files are current, complete, and in the appropriate order consistent with SACS requirements. Type short memorandums, letters, reports, meeting agendas, and prepare packets for meetings. Collate packets of information to be distributed to faculty, students, and institutional staff. Maintain the University College committee and meeting notebooks as directed by the Dean. Set up, maintain, and distribute faculty, staff, and student lists as appropriate. Ensure the publication, update, and distribution of the unit Directory in collaboration with the Administrative Manager. Update quarterly management reports, design covers, and utilize graphics - including graphs, tables, photographs, and clip art- in preparation for presentations. Create charts and graphs from raw data for use in presentations. Interface with faculty/staff and campus-wide offices as necessary for the effective operation of the University College. Assist the team with special programs and events. Ensures timely and effective processing of requisitions, travel authorizations, payroll, timesheets, and transaction forms. Design University College brochures, flyers, and other media communication materials as assigned. Perform other related duties assigned by the Dean.