What are the responsibilities and job description for the Administrative Assistant II position at Edward Jones?
This job posting is anticipated to remain open for 30 days, from 14-Nov-2025. The posting may close early due to the volume of applicants.
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we’re proud to be privately-owned, placing the focus on our clients rather than shareholder returns.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
View our Purpose, Inclusion and Citizenship Report.
¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.
Key Responsibilities:
Administrative Support & Coordination
- Provide day-to-day administrative support to ensure departmental efficiency
- Manage calendars, schedule meetings, and coordinate logistics
- Track key dates and deadlines across multiple initiatives
- Prepare reports, meeting minutes, and presentation materials
- Handle invoicing, expense reporting and provide mailroom support
- Answer, screen, and route incoming calls with professionalism
- Escalate or de-escalate communications independently
- Draft and deliver written and verbal responses on behalf of leaders
- Leverage cross-divisional relationships to drive results
- Maintain discretion while handling confidential information
- Manage SharePoint sites and JonesNet pages
- Train team members on tools like Clarity, MS Teams, OneDrive, Zoom, and SharePoint
- Provide data entry and generate basic reports
- Maintain office equipment and supplies
- Coordinate meetings, conferences, and special events
- Make travel arrangements and assist with onboarding new team members
- Order gifts or flowers on behalf of leadership
- Prepare leaders for meetings and speaking engagements
- Organize information for use in reports, speeches, and presentations
- Format, edit, and proof documents for internal and external use
- Apply knowledge of the firm’s structure and initiatives to connect leaders with key stakeholders
Other duties as assigned
- High School Diploma or equivalent required
- 5–8 years of relevant administrative experience
- Strong organizational skills with the ability to prioritize and multitask
- Excellent verbal and written communication skills
- Customer service mindset with a professional demeanor
- Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint, and Adobe Professional
- Self-motivated with the ability to work independently and with limited supervision
- Proven ability to handle confidential information with discretion
- Moderate problem-solving skills; able to navigate non-routine challenges
- Acts as an informal resource for less experienced colleagues
Candidates that live within in a commutable distance from our St. Louis, MO home office location are expected to work in the office three days per week, with preference for Tuesday through Thursday.
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones
Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.