Executive Assistant to Chief Executive Officer

Job description:

Position Overview

The Executive Assistant will support the CEO by managing day-to-day administrative tasks, organizing executive schedules, and serving as a liaison between the executive and various internal and external stakeholders. The ideal candidate will be proactive, detail-oriented, and highly organized with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

• This is a full-time position that will require on-site work 5 days per week

Key Responsibilities:

Direct Support of the Chief Executive Officer

• Manage the CEO’s calendar, including scheduling internal and external meetings, appointments, and travel arrangements.
• Ensure the CEO is fully prepared for meetings with relevant materials, notes, and briefings.
• Produce meeting minutes for all meetings and distribute them to participants
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the CEO's behalf
• Handle travel-related expenses and reimbursements.
• Assist with special projects as requested by the CEO.
• Conduct research, prepare reports, and provide recommendations.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Manage phone calls, emails, and correspondence, ensuring timely and appropriate responses.
• Draft and proofread emails, presentations, and reports for the CEO.
• Follow up on action items and ensure timely execution of key initiatives.
• Prepare necessary documentation and presentations for meetings.
• Track and manage the CEO’s expenses, including submitting expense reports and maintaining budgets.

Skills/Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Experience: Minimum of 2 years of experience as an executive assistant or in a senior administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools; familiarity with project management software is a plus.
• Communication Skills: Excellent written and verbal communication skills.
• Organization: Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Problem-Solving: Ability to anticipate needs, resolve issues independently, and make decisions in the executive’s best interest.
• Confidentiality: Proven track record of maintaining confidentiality and exercising discretion.
• Adaptability: Ability to adapt to changing priorities and manage demanding situations.
• Attention to Detail: High attention to detail in every aspect of the role.

Compensation:

• Starting at $60,000-$75,000
• Negotiable based on education and experience

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What are your salary expectations?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)

Work Location: In person