Bilingual Enrollment Officer

Description

POSITION SUMMARY

The Bilingual Student Enrollment Officer’s principal duty will be to increase student enrollment. Related duties include improving student achievement by promoting parent and community involvement in the education process; providing information on services available to eligible students and families; conveying information regarding school and/or district activities and procedures; and referring families to other agencies. The enrollment officer will be responsible for recruiting, enrolling, completing enrollment applications, handling documentation, collecting information, and providing customer service, while being a resource to the families.  Incumbents in this classification provide support to fiscal department, students and teachers which directly augments learning and fiscal stability. 

QUALIFICATIONS

• SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include having the  ability to build strong and trusting relationships with families and business/community partners. The operation of standard office equipment, using pertinent software applications, and preparing and maintaining accurate records are job  requirements. Must be able to gain the confidence and trust of others easily, follow through on commitments, and identifies and creates the processes necessary to get the job done.
• KNOWLEDGE of  where potential K-12 students are recruited from, necessary marketing  materials for recruitment, and where recruiting events are held and/or taking place. 
• ABILITY to work with diverse individuals and/or groups; work with various data; and utilize specific job-related equipment. In working with others, problem-solving  is required to identify issues and create action plans. To identify the company’s      distinctive advantages; understand what unique capabilities we can offer;  thoroughly understand the landscape in which you will operate. Specific abilities required to satisfactorily perform the functions of the job include adapting to changing work      priorities; communicating with diverse groups; maintaining confidentiality; setting priorities; providing customer service; organization; and working as part of a team.
• FBI/BCII background check which meets Ohio Revised Code § 3319.39 et seq

SCOPE OF JOB

Essential Functions

• Promote, recruit, and enroll potential students to our various campuses.
• Host and facilitate enrollment meetings with potential families and community leaders.
• Develops relationships with childcare facilities to promote enrollment of new students.
• Maintain a database of student/parent contacts  and volunteers for the purpose of documenting and/or providing reliable information.
• Organizes various activities (e.g., presentations, forums, volunteer opportunities, etc.) to support the school and parents, showcase students’ talents and abilities, and celebrate the community's diversity.
• Participates on a variety of committees/boards (e.g., Student Intervention Committee, Race/Human Relations Committee, Community Prevention Board, etc.) for the purpose of receiving and/or conveying  information to promote parent and community involvement in the educational process.
• Recruits parent volunteers for the purpose of assisting teachers in classroom activities.
• Communicates with parents on behalf of the school for the purpose of ensuring that an ongoing partnership between the home and school is formed, and language barriers are removed.
• Confers with teachers, parents, and /or appropriate community agency personnel for the purpose of assisting in the      evaluation of student’s progress and/or making appropriate referrals.
• Contacts parents at their homes for the purpose of obtaining information about students, which helps teachers and      providing information to parents about the school and its policies and programs.
• Coordinates with community leaders and  organizations for the purpose of building resources and expanding program      capabilities.

RESPONSIBILITIES

Leadership  Skills, Attributes, and   Professional Competences Work as part of a team

• Deal sensitively with people, recognize individual needs, and take account of  these in securing a consistent team approach to raising standards.
• Acknowledge  and utilize the experience, expertise, and contribution of others.
• Willingly  take part in professional development activities outside of normal school hours

Decision-making skills

• Judge when to make decisions, when to consult with others, and when to seek advice from the administration.
• Analyse, understand, and interpret relevant information and data.
• Relevant information and data.
• Think creatively and imaginatively to anticipate and solve problems and identify opportunities.

Communication Skills

Prioritise and manage their own time effectively, particularly in relation to balancing the demands made by the different areas of their job specification and their involvement in whole-school development.

Achieve challenging professional goals.

Take  responsibility for their own professional development.

Personal Qualities

• High level interpersonal and emotional intelligence skills
• Hard working, reflective and self-critical.
• A self-starter with a good professional grip.
• Personal and professional integrity.
• Good sense of humor and purpose of perspective.
• Determined resilient, calm, and controlled.
• Working under limited supervision using standardized practices and/or methods;  Utilization of resources from other work      units is often required to perform the job's functions. There is some opportunity to impact the Organization’s services. 

§ Handling questions, and issues and providing detailed information on requirements, processes, and policies.

§ Collecting information and qualifying candidates for programs, services, or courses.

§ Ensuring that applications are completed correctly and that the required supporting materials have been provided.

§ Entering, updating, and reviewing data and records.

§ Providing guidance and recommendations to applicants and prospective candidates.

§ Corresponding with applicants and prospective candidates.

§ Processing enrollments and dis-enrollments.

Working Conditions may include:

• Usual and customary methods of performing the  job's functions require the following physical demands: some lifting, carrying,      pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires sitting, walking, and standing. 
• The job is performed under a generally high-stress,  hazard-free environment Mental Demands/Physical Demands/Environmental Factors:
• Maintain emotional control under stress. 
• Work with frequent interruptions. 
• Occasional district-wide travel; occasional prolonged and irregular hours. 
• Frequent walking, some stopping, bending, reaching, and stairs. 
• Some exposure to very hot or cold weather.
• Frequent local travel.