Administrative Assistant to the Educational Services Department - District Office 1.0

GENERAL RESPONSIBILITIES:    FLSA: Hourly           

Support the Directors of Educational Services Department in their effort to foster an optimal educational environment for students.

MAJOR TASKS:

• Coordinate and schedule Directors of Educational Services for events and activities.
• Coordinate and schedule Gifted, Kindergarten Early Entrance and AZELLA testing.
• Coordinates all activities pertaining to district-wide staff development including purchase orders, room reservations, purchasing supplies and materials, and tracking attendance and surveys through designated technology platforms (i.e., Vector).
• Assists with purchasing supplies and materials as needed for Directors in the Educational Services Department.
• Assist with organizing committee meetings pertaining to curriculum, instruction, and assessment.
• Organize and maintain a working list of curriculum materials and supplemental resources.
• Assist with State Testing process.
• Maintain databases for SEI students, Title I students, and gifted students.
• Assist with coordination of district-wide PD and New Teacher Orientation/Mentoring Programs.
• Assist with district Ed Services website upkeep and support calls.
• Prepares correspondence and all materials for meetings and professional learning activities.
• Provides support in student data and rostering projects, to include importing and exporting of student, teacher and school level data.
• Utilizes databases in support of educational technology applications.
• Provides usage analysis and reports on all educational technology applications.
• Maintains a working knowledge of student information systems.
• Maintains a working knowledge of database technology.
• Answer phones and direct calls or messages for the Educational Services Department Directors.
• Maintain records and submits reports.
• File and update correspondence and documents to assure confidentiality.
• Greets visitors and screens telephone calls, routing them as appropriate
• Complete other related duties and tasks as assigned.

QUALIFICATIONS:

• Ability to demonstrate exceptional customer service
• A high school graduate or equivalent.
• Additional schooling in a technology trade or three (3) years’ experience working with student information systems is preferred.
• Experience with databases, Google applications, Microsoft applications, and Adobe Acrobat preferred.
• Ability to troubleshoot, problem-solve, and work independently with a high degree of detail.
• General knowledge of databases, software applications, and Internet use.
• Secretarial or clerical experience.
• Computer literate in word processing and spreadsheet software.
• Effective interpersonal and communication skills.
• Must be able to perform major tasks.
• Must be able to work independently from oral and/or written instructions
• Ability to maintain confidentiality

ESSENTIAL SKILLS AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and/or controls, varied keyboard activity; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SUPERVISION:           

Received from:     Director of Academic Services 

Given to:              None

EVALUATION:            Annually in accordance with the policy of the Governing Board.

Grade 30 on the Classified Salary Schedule

12 month