Facilities Manager

Department:          Finance and Operations           
Reports To:            Assistant Superintendent, Finance and Operations       
Supervises:           Assigned support personnel        
Classification:       Classified Exempt / 260 days (40 hours per week) 
Salary:                    $84,623.27 (step 1/ year 1)- $95,244.24 (step 5/year 5)

SUMMARY: The Facilities Manager is responsible for the day-to-day operation, maintenance, and safety of ESD 123 facilities, including oversight of front desk operations, building systems, and agency vehicles. This role is responsible for ensuring safe, functional, and efficient environments that support staff and public access, while leading preventative maintenance programs, managing budgets, and ensuring compliance with applicable regulations. The Facilities Manager serves as a key point of contact for facilities related needs and incidents, providing responsive support, including outside of regular business hours as needed. The typical work week is Mon-Fri 7:30am - 4:00pm with adjustments as needed. 

ESSENTIAL FUNCTIONS:

• Manage building security and oversee a comprehensive preventative maintenance program, including inspecting buildings, grounds, and equipment for safety hazards and performing minor repairs to ensure safe, functional, and well maintained facilities.
• Perform general maintenance tasks including but not limited to replacing burnt-out light bulbs; refilling restroom supplies; tightening fixtures; performing minor plumbing and repair work; checking roof drains; maintaining irrigation systems; and supporting facility upkeep needs such as carpet cleaning and minor furniture maintenance.
• Oversee the maintenance and operation of building systems, including HVAC, to ensure efficient and reliable performance.
• Ensure compliance with local, state, and federal regulations related to health and safety, including implementing, and overseeing safety protocols, emergency response plans, and evacuation procedures.
• Lead and manage the ESD 123 safety committee, including conducting regular safety audits and coordinating staff training on emergency procedures and workplace safety practices.
• Oversee front desk operations and supervise reception staff at the main Pasco office, ensuring consistent coverage, uninterrupted public access during business hours, and timely, customer focused responses to visitors and inquiries in support of efficient ESD operations.
• Oversee ESD 123 vehicle safety and maintenance, ensuring timely routine and preventative maintenance, safe and compliant vehicle operations, and serving as the primary contact for vehicle related support and incident resolution.
• Manage and maintain the inventory and surplus processes for facilities that contribute to the overall organization's cost-effectiveness, sustainability goals, and operational efficiency.
• Serve as the primary point of contact for agency facilities and operations, responding to facility-related incidents, emergencies, and inquiries, including those occurring outside of regular business hours as needed.
• Prepare and manage the facilities budget, including but not limited to expenses for maintenance, repairs, improvements, and identifying cost savings opportunities.
• Travel off site for the purpose of performing tasks necessary to support ESD 123 owned or partnering district facilities.
• Oversee and manage the facility's durable supplies such as water fill stations, coffee service airpots and dispensers.
• Contact, schedule, coordinate, and supervise facility repairs with licensed contractors as required and/or deemed appropriate.
• Maintain safe exterior conditions, including removing landscape debris, snow, ice, etc. from walkways and applying de-icer as needed.
• Work occasional early mornings, late evenings, or weekends as requested, including reporting, and responding to emergency calls or after-hours alarms.
• Oversee facilities coordination at the ESD 123 main campus for all internal and external room usage, ensuring spaces are prepared and ready for daily operations.
• Collaborate with department heads, executives, school district personnel, and other stakeholders to understand and their facilities related needs.
• Maintain confidentiality and follow board policies and procedures.

OTHER JOB FUNCTIONS:

Performs related duties as assigned.*

*Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

QUALIFICATIONS:

• Associates degree required; Bachelors degree preferred.
• Two (2) or more years of related experience in facilities management, building maintenance, project management, or related field preferred.
• Experience supervising staff, including scheduling, directing work, and ensuring service expectations are met (preferred).
• Experience in a public-facing or customer service environment, preferably in facilities, operations, or front office management.
• Valid driver's license and ability to provide dependable transportation, with willingness to travel between sites.
• Ability and willingness to be accessible outside of regular work hours for facility-related needs and emergencies.
• WSP/ FBI background clearance required.

 Requires the knowledge and ability to:

• Knowledge of building systems, including HVAC, plumbing, electrical, roofing, painting, and grounds maintenance, with the ability to assess facility needs and coordinate repairs and maintenance through appropriate vendors and contractors.
• Proficiency with tools, equipment, and techniques used in building repair and maintenance work.
• Ability to perform hands-on maintenance tasks and physically demanding work, including lifting heavy objects and standing, walking, and climbing for extended periods.
• Excellent communication and interpersonal skills, including the ability to effectively interact with staff, leadership, vendors, contractors, students, and the public.
• Strong customer service skills and the ability to maintain a professional, responsive, and welcoming environment in a public-facing setting.
• Ability to supervise staff, provide direction, and ensure accountability for assigned duties and service expectations.
• Strong organizational, time management, prioritization, and problem-solving skills with keen attention to detail.
• Ability to identify facility-related issues, assess needs, and implement timely and effective solutions.
• Ability to coordinate, schedule, and oversee contractor and vendor work to ensure quality and timely completion.
• Knowledge of safety practices, emergency procedures, and regulatory requirements related to facility operations.
• Ability to support and participate in safety programs, including emergency response planning and staff training.
• Ability to manage budgets, track expenses, and identify cost-saving opportunities.
• Ability to maintain inventory and surplus processes related to facilities operations.
• Ability to establish and maintain effective working relationships with co-workers, agency staff, school district personnel, vendors, and the public.
• Ability and willingness to work flexible hours, including evenings, weekends, and respond to facility-related issues or emergencies outside of regular business hours.
• Ability to work independently with minimal supervision, demonstrating reliability, sound judgment, and accountability.

POSITION BENEFITS:

• Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.).
• Access to the agency's wellness and employee assistance program
• 12 paid sick leave (accrued monthly).
• 12 paid vacation days (accrued monthly).
• 2 paid personal days (annually).

• 13 paid holidays.  

   

TRAITS THAT YOU MUST POSSESS:

• Proactive self-starter. A strong sense of taking the initiative, moving forward without waiting to be told what to do and/or how to do it.
• Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
• Possess confidence while being humble lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
• Hungry always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step or opportunity.

• Smart have common sense about people. Good judgment and intuition around the subtleties of group dynamics and the impact of your words and actions. 

   

THESE STATEMENTS MUST RESONATE WITH YOU:

• "Yes, that is possible. Let me handle it, I'll figure it out."
• "I am not sure, but I will find out for you."
• "I have not done that before, but I can do it."
• "I take a see-it, own-it, solve-it, do-it approach."

ABOUT OUR TEAM AND AGENCY:

Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Core Values, and always looking for ways to say, "Yes, and"  We expect our employees to model our Core Values of integrity, respect, relationships, stewardship, and perseverance.  Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission. 

We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
The usual and customary methods of performing the job's functions require the following physical demands: lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. The job is performed under minimal temperature variations and in a generally hazard free environment. Generally the job requires lifting 50lbs, 15%, 50% of the work day standing, reaching, bending, stooping and walking, 45% of the time working from a sitting position, and 5 % of the time driving.

Hazards:  Those present in a normal office environment; no known significant hazards.





 

Salary : $84,623 - $95,244