ECEAP Subcontractor Compliance Specialist

Position Type:
ECEAP Preschool Program/ECEAP Subcontractor Coordinator

Date Posted:
6/22/2026

Location:
Pasco

Department: ECEAP
Location: ESD 123 Main Office- Pasco, WA
Reports To: Executive Director of Early Learning
Classification: FLSA Classified Non-Exempt
Schedule: Monday-Friday (8 hrs. per day / 180 days per year/late August - mid June)

Hourly Rate through Aug. 31: $29.09 (step 1/year 1)
Hourly Rate (26/27 SY) Sep. 1: $29.85 (step 1/year 1) - $33.60 (step 5/year 5)

Position Summary: The ECEAP Subcontractor Compliance Specialist ensures that all subcontracted ECEAP sites meet or exceed the Washington State Department of Children, Youth, and Families (DCYF) Performance Standards. This position provides administrative oversight and technical support to subcontractors to ensure they meet the delivery of high-quality, comprehensive services to children and families. Current subcontractor sites are located in Benton City, Moses Lake, Othello, Pasco, Richland, and Touchet, with potential for additional sites in the future.

ESSENTIAL FUNCTIONS:

• Conduct regularly scheduled monitoring visits at subcontracted ECEAP sites to evaluate compliance with all Performance Standards, including education, health, and family support.
• Monitor the implementation of required screenings (developmental, dental, and medical) to ensure they are completed within the mandatory 45 or 90-calendar-day timelines.
• Verify that subcontractors maintain accurate and confidential child and family records in the Early Learning Management System (ELMS).
• Verify that subcontractors maintain comprehensive, confidential child and family records, including health history, immunization status, and specific parent consent forms.
• Provide support and guidance to subcontractor staff on interpreting and implementing ECEAP standards.
• Provide guidance and assist subcontractors in developing and updating program documents, including but not limited to ECEAP policies and procedures.
• Support subcontractors in the application of anti-bias practices and the creation of inclusive environments that honor family culture and language.
• Serve as a subject matter expert on the ECEAP Performance Standards, assisting subcontractors with requesting waivers or variances when necessary.
• Work with sites to identify areas for improvement and develop actionable plans to address any findings from internal or state monitoring.
• Facilitate the internal ESD 123 ECEAP Self-Assessment process at subcontracted sites to prepare for official program monitoring.
• Audit subcontractor processes for verifying child eligibility and enrollment to protect program integrity and public trust.
• Collaborate with subcontractors to develop annual Transition Plans that support children and families moving into ECEAP, between classrooms, or into kindergarten.
• Ensure subcontractors implement approved comprehensive research-based curricula (e.g., Creative Curriculum ) with cultural and linguistic responsiveness.
• Assist subcontractors in the locating the tools and resources needed to create Child Focus Response Plans and Individual Care Plans for children with specific behavioral or health needs.
• Provide non-supervisory mentoring to help subcontractor staff meet their Professional Development Plans and Annual Learning Plans.
• Follow all Board policies and procedures.
• Maintain confidentiality.

Supervisory:

None

OTHER JOB FUNCTIONS:

• Performs related duties as assigned.*

*Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

REQUIRED QUALIFICATIONS:

• Related Bachelor's Degree preferred, though may be waived in lieu of any combination of education and experience that provides the required knowledge, skills, and abilities of the position.
• A minimum of two years working with young children in a group setting and experience as an early learning coach, consultant, mentor, or trainer.
• Thorough understanding of the ECEAP Performance Standards and their application at the site level. Prior experience in ECEAP or Head Start program administration or monitoring is highly preferred.
• Experience with program oversight preferred.
• Advanced knowledge of ELMS (Early Learning Management System) for data entry, monitoring, and reporting.
• Experience using Teaching Strategies GOLD for documentation and data analysis.
• Experience in using SmartTeach (by Teaching Strategies).
• Must complete or show evidence of certification from:
• Online training to use GOLD .
• Introducing SmartTeach or Introducci n a SmartTeach
• Objectives for Development and Learning or Objetivos para desarrollo y aprendizaje
• Inter-rater reliability certification: "GOLD Preschool/PreK/Transitional Kindergarten Interrater Reliability Certification within six months of hire and every three years thereafter.
• Complete online Creative Curriculum curriculum training for ECEAP, including: Creative Curriculum for Preschool: Guided Edition Foundation and Creative Curriculum for Preschool: Guided Edition Daily Resources

ADDITIONAL PREFERRED QUALIFICATIONS:

• Completed training in ECEAP Mobility Mentoring .
• Completed DCYF ECEAP Eligibility and Enrollment training.
• Experience with Early Achievers or similar quality rating and improvement systems.
• Hold a STARS ID from the electronic workforce registry (MERIT)
• Current DCYF Portable Background Check.

Requires the ability to:

• Function professionally, positively, and effectively as a team member with appropriate boundaries while working with staff, parents, volunteers, other agencies, and the community.
• Establish and maintain effective working relationships with coworkers, subcontractors, DCYF, board members, students, and the public.
• Uphold program standards and requirements.
• Use various computer applications such as word processing e-mail sheets and databases.
• Maintain confidentiality and use appropriate discretion.
• Keep records and be organized.
• Communicate effectively both verbally and in writing, including using interpreters when needed to communicate with individuals who speak other languages.
• Respond to emergencies and or nonstandard situations both physically and mentally.
• Perform independent and joint duties with minimal supervision while operating from established program policies and procedures.
• Organize and follow through on multiple tasks address concerns as they arise, meet deadlines and plan to meet future needs and goals.
• Maintain dress and appearance appropriate to a professional office setting.

POSITION BENEFITS:

• Opportunities to receive on the job training
• Access to full benefits (Medical, Dental, and Vision Insurance. Retirement Account. Medical Reimbursement Account, Life and Long-Term Disability Insurance etc.)
  • SEBB Insurance Benefits
• Access to the agency's wellness program
• Paid sick leave (9 days per full school year)
• Paid personal leave (up to 2 days per full school year)
• Work a typical school calendar with winter, spring, and summer break off.

COMPENSATION:

• Paid once a month on the last working day of the month.
• Receives an average monthly gross paycheck based on the number of days and hours assigned to the work calendar (Sept 01-Aug 31) and placement on the salary schedule.
• A full work calendar for this position is 180 days and 8 hours per day. Below is an example of a gross monthly paycheck for a full work year:
  • $3,582 (step 1/year 1) - $4,032 (step 5/year 5)
  • This amount may increase or decrease slightly based on hiring date and months remaining in the work calendar (Sept 01-Aug 31)

TRAITS THAT YOU MUST POSSESS:

• Proactive self-starter. A strong sense of taking initiative, moving forward without waiting to be told what to do and how to do it.
• Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
• Possess confidence while being humble: lack excessive ego or concern about status. Willing to share credit, emphasize team over self, and define success collectively rather than individually.
• Hungry: always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step and an opportunity.
• Smart: have common sense about people. Good judgment and intuition around the subtleties of group dynamics and the impact of your words and actions.

Our Staff Culture is exemplified by the following statements:

"Yes, that is possible. Let me handle it, I'll figure it out."

"I am not sure, but I will find out for you."

"I have not done that before, but I can do it."

"I take a see-it, own-it, solve-it, do-it approach."

ABOUT OUR TEAM AND AGENCY

Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, "Yes, and " Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.

We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is performed primarily in an office environment; however, travel may be required to local school districts and program sites. Sitting for extended periods of time may be required. Lifts and carries a maximum of 35 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards: Those present in a normal office environment; no known significant hazards.

MUST HAVE VALID DRIVERS LICENSE AND CAR INSURANCE

Salary : $29 - $34