Secretary

Position Title: Secretary, Pupil Services

Category: Classified; Bargaining Unit eligible; FLSA applies

Contract: Initial one-year contract; contract days as determined by the Governing Board; other terms and conditions of employment as per the CBA and/or Board Policy.

Compensation: Salary, insurance coverage, and fringe benefits as per the current Board adopted policies and schedules, with placement for granted education, experience, and responsibility.

Education/Degree: High school diploma or equivalent

Reports to: Director, Pupil Services and Early Childhood

Supervises: N/A

Job Goal: In summary, this position is responsible for the efficient and effective operation of the ESCEO, its programs, and to serve both external and internal customers courteously and professionally.

Qualifications: The following qualifications are considered as guidelines:

• Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs.
• Experience in EMIS required.
• Working knowledge of basic office procedures and operation of common office equipment and machines.
• Skills and abilities to write and speak effectively.
• Promotes positive internal and external customer relations, including creating effective interpersonal relationships and projecting a professional image.
• Alternative to the above as approved by the Governing Board.

PERFORMANCE RESPONSIBILITIES:

• Communicate student and staff reporting requirements to district and other personnel responsible for collecting data.
• Maintain Google Master Roster.
• Sends communication to all eligible students for enrollment.
• SDE review and verification of teacher entry.
• Class list development and update.
• Track enrollment and withdrawal.
• Send communication to all parents and district personnel regarding student placement.
• Create Special Education Advisory Council (SEAC) Google folder, agendas, and distribution to districts.
• Create purchase orders for each department.
• Maintain inventory of school psychology protocols.
• Create staff meeting requests and Continuing Education Units (CEUs) certificates.
• Presents a positive, pleasant attitude and promotes good relations between ESCEO, the general public, and staff.
• Maintains equipment, as designated, including opening and closing of equipment each day.
• Assists staff in preparing materials.
• Maintains schedules of general activities, with special responsibility to the department of primary assignment, receiving and transferring messages as appropriate.
• Completes work orders for duplicating or printing.
• Operates duplicating and other machines as needed.
• Cleans machines and equipment and makes minor repairs as needed.
• Maintains work and storage areas.
• Performs various related office duties as assigned, including receptionist duties, backup to other secretaries, etc.
• Obtains quotations for purchases from commercial firms as directed.
• Assists in training of temporary or student staff.
• Maintains a record of equipment, mechanical failures, and service calls, when needed.
• Works with administrators, other secretaries, other staff members, as appropriate, in determining copy layout, stock, ink, and other aesthetic and practical elements of a given job.
• Assists with the design and duplication of necessary forms.
• Maintains quick turn-around of projects; seeks direction from administration in determining priorities.
• Updates and distributes forms on a set schedule or upon request.
• Acts as an emissary of ESCEO, greeting external and internal customers courteously and assisting them in any way possible.

• Any other duties assigned by the Superintendent.

REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:

• Is regular and prompt in attendance.
• Seeks opportunities to improve skills and grow professionally.

• Prepares an annual professional development plan that links professional growth with ESCEO

  and other assigned goals.

• Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities.
• Provides quality service to both internal and external colleagues and customers.
• Seeks opportunities to participate as a productive member of ESCEO, school district, and other committees and teams.
• Generates internal and external support for ESCEO services.
• Represents the ESCEO and its service schools with professionalism at all times.
• Demonstrates at all times integrity and ethical behavior.
• Responds quickly to directions for improvement from supervisors.
• Maintains confidentiality in all job-related discussions and communications.

Other expectations and demonstrated skills and abilities:

• Possesses a valid state-issued driver's license and/or government-issued ID.
• Reads, analyzes, and interprets data and reports.
• Writes reports, correspondence, and other appropriate communique.
• Presents information and responds to questions effectively and efficiently.
• Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence.

WORKING CONDITIONS:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Duties may require bending, crouching, kneeling, reaching, and standing.
• Duties may require lifting, carrying, and moving work-related supplies/equipment, up to 50 pounds.
• Duties may require operating and/or riding in a vehicle.
• Duties may require traveling to meetings and work assignments.
• Duties may require working in proximity to moving mechanical parts.
• Duties may require using a computer keyboard and monitor.
• Duties may require wearing protective clothing and using safety equipment.
• Duties may require working extended hours.
• Duties may require working under time constraints to meet deadlines.
• Potential for exposure to blood-borne pathogens and communicable diseases.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.