Executive Assistant for C-Level

Overview

As our Executive Assistant for C-Level, you won't just be managing calendars and answering calls – you'll be the trusted confidant, the problem-solver, and the mastermind behind seamless operations.

No two days will be alike as you navigate complex assignments, harnessing your independence and initiative to take the lead in finding innovative solutions. You'll wield your organizational skills to maintain calendars, plan meetings, and handle logistics like a pro, leaving no detail to chance. Our Executive's success is in your hands, and you'll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries.

So, if you're not afraid to take initiative, can balance multiple tasks with finesse, and have an uncanny ability to stay cool under pressure, we want YOU on our team!

In addition, a VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values . If so, please read on.

Here’s just some of what you will be doing daily…

• Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed.
• Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process.
• Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed.
• Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns.
• Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive.
• Prepare materials for Board presentations and plan Board meetings and events.
• Function as Board Members’ point of contact in the absence of the Executive.
• Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis.
• Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements.
• Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry.
• Complete other duties as requested by Executive and participate in appropriate regional and national travel as required.
  
  

We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you!

• Minimum 4 years’ executive level administrative experience.
• Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment.
• Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry.
• Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions.
• Strong project management skills with the ability to manage and deliver on multiple projects concurrently.
• Strong written and verbal communication and presentation skills.
• Verbal comprehension, communication, and interpersonal skills in various situations.
• Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position.
• Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities.
• Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems.
• Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time.
• Possess a professional attitude, along with a willingness to support ministry and management needs.
• Demonstrated commitment to the social sector with a passion for our mission and values.
• A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job.
  
  

Why work for Educational Media Foundation, K-LOVE/Air1?

Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values.

What can we offer you?

• Industry leading Medical, Dental & Vision coverage
• Short/long term disability and life insurance
• Robust 401K with company match
• Parental leave with Baby Bonding pay
• Generous PTO, holiday and sick pay
• Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more
• Leadership and Career Development Programs
  
  

“As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company’s mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, p ursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company’s Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act. ”