What are the responsibilities and job description for the Accounts Receivable/Accounts Payable Specialist position at Education Week?
Accounts Receivable/Accounts Payable Specialist
Education Week, a nonprofit media organization that provides the most trusted news on K-12 American education, is seeking an Accounts Receivable/Accounts Payable Specialist (AR/AP Specialist) to join our Accounting Team.
Job Summary
Reporting to the Controller and working closely with other members of the Accounting Team as well as employees across the organization, the AR/AP Specialist is responsible for supporting the full cycle of accounting related to accounts receivable and accounts payable. Ensuring financial transactions are properly and accurately recorded is critical for this position. The AR/AP Specialist is responsible for producing accurate customer invoices, maintaining accurate cash receipt records, applying payments to invoices across multiple invoicing platforms, and performing collections outreach on delinquent accounts. The AR/AP Specialist is also responsible for processing the Accounts Payable for the organization which includes maintaining the integrity of the AP sub-ledger by reviewing and properly recording all vendor invoices, preparing weekly payment files, and maintaining vendor records. Accuracy and attention to detail is absolutely required, as well as a track record of reliability, confidentiality, and conscientious work habits.
Responsibilities
Accounts Receivable
- Prepare customer invoices for two business lines and compare to contracts to verify accuracy, while making necessary adjustments
- Apply customer payments to advertising invoices within Salesforce/Certinia and other invoices managed in our third-party subscription platform
- Review bank transactions and maintain check log in Excel to update accounting system and prepare bank deposits weekly
- Process clients’ payments by credit card in Authorize.net and record transactions in the accounting system
- Review accounts receivable records in the AR system to ensure accuracy and prepare monthly account reconciliations
- Contact delinquent accounts and work with the Controller to analyze delinquent account records to determine appropriate and cost-effective collection approach
Accounts Payable
- Review and record all vendor invoices and payment requests, ensuring proper coding to the general ledger accounts
- Prepare weekly payment batches for review by the Controller
- Respond to inquiries regarding invoice coding and payment status
- Maintain accurate vendor records and documentation (W-9 and payment/banking information)
- Assist with monthly account reconciliations and annual preparation of 1099’s
Qualifications and Skills
- Minimum of an Associate’s degree in Accounting and/or 3 years related AR and AP experience
- Working knowledge in GAAP accounting
- Ability to maintain a high level of accuracy in preparing and entering AR and AP invoices and payments
- Excellent verbal and written communication skills, including the ability to communicate professionally with various levels of management, clients, vendors, and other employees regarding financial and customer account information.
- Detail-oriented, deadline-focused, and able to handle multiple tasks simultaneously
- Experience with accounting and related systems (Salesforce, Certinia, Bill/Bill.com, and Expense Reporting systems a plus)
- Intermediate or advanced experience with Excel (Pivot tables, VLOOKUP, and basic formulas)
About Education Week
We are principled. We are welcoming. We are passionate. We are expert.
Editorial Projects in Education (EPE), serves the nation’s leading K-12 policymakers, educators, researchers, marketers and other influencers with informed, independent, and highly respected journalism and research, with the goal of improving U.S. K-12 education. Education Week (www.edweek.org), is a digital-first news operation that is dedicated to raising the level of awareness and understanding among professionals and the public of important issues in K-12 American education. At Education Week, we believe that an equitable—and excellent—education for all students is possible, and we empower the field to make it a reality.
Benefits
Education Week is a vibrant workplace that is conveniently located in the heart of downtown Bethesda, MD. We offer a competitive salary and a generous benefits package including health, dental, and vision insurance, 401(k) and profit sharing, generous PTO, tuition assistance, and so much more. We value innovation, leadership, and forward-thinking, and provide a friendly, intellectual, challenging work environment where employees can thrive and grow professionally.
Education Week is an equal opportunity employer.
Education Week will not be able to sponsor applicants for work visas.
