What are the responsibilities and job description for the Administrative Assistant 5-OCOS-Ops position at Education-State Activities?
$3,127.00 - $6,136.00 Monthly
Baton Rouge, LA
Classified
LDOE50668330-100826EL-OCOS-Ops
Education-State Activities
10/08/2026
10/18/2026 11:59 PM Central
About this Job
**This position is located in Baton Rouge, LA**
Office of Chief of Staff- Operations
Job Focus Area
At the Louisiana Department of Education, the Office of the Chief of Staff drives organizational effectiveness by coordinating operational functions and ensuring the agency’s work aligns with statewide education priorities. Our mission is to support every child’s success by fostering a high-performing, service-oriented organization that delivers clear, timely, and accessible information to educators, families, policymakers, and the public.
We’re seeking an Administrative Assistant 5 to join this fast-paced, mission-driven team. Reporting directly to the Chief of Staff, this role is a central point of connection across the agency, providing accurate and timely information on all LDOE services, initiatives, and programs to internal staff, BESE, the Legislature, local education agencies, other state partners, and the public.
This opportunity is ideal for a detail-oriented professional who excels at communication, coordination, and anticipating organizational needs. As part of a team that advises, manages, and oversees key operational priorities, you’ll play a vital role in supporting effective and responsive operations that advance educational outcomes statewide.
- Experience supporting executive-level leadership, including managing complex calendars, communications, and high-priority requests.
- Strong written and verbal communication skills, with the ability to clearly relay information to diverse internal and external stakeholders.
- Knowledge of state government operations or experience working with BESE, the Legislature, or education agencies.
- Proven ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and attention to detail.
- High level of professionalism and discretion in handling sensitive or confidential information.
- Proficiency with Microsoft Office Suite and collaboration tools (e.g., Outlook, Word, Excel, PowerPoint, Teams)
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
- Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Minimum Qualifications
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
As an Administrative Assistant 5, you will support the Office of the Chief of Staff in ensuring smooth, effective agency operations. In this role, you will:
- Provide high-level administrative support to the Chief of Staff, including managing calendars, scheduling meetings, organizing documents, and prioritizing communication needs.
- Coordinate the flow of information across divisions to ensure timely, accurate responses to inquiries and requests.
- Prepare, review, and distribute correspondence, reports, and briefing materials for leadership and external stakeholders.
- Assist in organizing and supporting agency-wide initiatives, meetings, and operational activities aligned with LDOE’s education priorities.
- Maintain organized systems for tracking requests, deadlines, and key operational processes to support efficient day-to-day workflow.
- Handle sensitive and confidential information with discretion and professionalism at all times.
Position-Specific Details:
Appointment Type: Probational or Promotional. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
Career Progression: This position does not participate in a Career Progression Group
Work Schedule: Workdays are Monday - Friday; work hours will be determined.
Compensation: The salary offered will be determined based on qualifications and experience.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed in the online application.
**Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.**
Note: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Contact Information:
For further information about this vacancy contact:
Louisiana Department of Education – Human Resources
PO Box 96064
Baton Rouge, LA 70804
lodejobs@la.gov
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Salary : $3,127 - $6,136