Administrative Assistant / Training Support Specialist (Entry-Level) – Defense Training (Draper, UT)

We are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems.

In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.

Key Responsibilities

• Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed
• Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings
• Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas
• Coordinate and order food for weekly company team meetings and customer visits
• Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting)
• Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization
• Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation)
  
  
  
  
  

Required

• Strong organizational skills, attention to detail, and a professional demeanor
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly
• Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment
• Associates or Bachelors degree desired; some college coursework or administrative experience is a plus
• Reliable, punctual, and eager to learn and contribute in a small-team setting
  
  
  
  
  

Strongly Preferred

• Interest in education, training, multimedia, or project coordination
• Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives)
• Experience in customer-facing or administrative roles
  
  
  
  
  

Eligibility

• U.S. citizenship required
• Must pass background check and drug test
• Able to work in-person in our Draper, UT office.
  
  
  
  
  

Work Location

• All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate.
  
  
  
  
  

Veterans and Military Families

• We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”
  
  
  
  
  

Compensation & Perks

• Competitive salary aligned with market rates and expertise (Range: $35K-$50K).
• 15 days PTO 10 paid holidays
• 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff – no traditional plans, more take-home pay
• Incentive bonus for overtime hours, even for salaried roles
• Flexible scheduling: Core hours 9am–3pm, with adjustable start/end times to accommodate life—bank extra hours for shorter days without using PTO
• Company break room stocked with free drinks and snacks
  
  
  
  
  

About Us
Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences.

Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments.

We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office.

This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.