Administrative Assistant

Oakland International Academy is seeking a dedicated Administrative Assistant to support the daily operations of our school!

Position: Administrative Assistant

Employed By: EMAN

Reports to: School Principal

Schedule: Calendar Year: 12 Months

Job Summary:

The Administrative Assistant will play a key role in maintaining a welcoming, organized, and efficient office environment. As the first point of contact for students, families, and visitors, the Administrative Assistant ensures smooth communication and helps facilitate a productive and professional school atmosphere.

Essential Duties and Responsibilities an Administrative Assistant

· Answer incoming calls, respond to inquiries, and direct calls appropriately.

· Mail student report cards, school brochures, and other necessary forms.

· Greet and assist visitors, providing directions and information as needed.

· Contribute to school communications, including bulletins and newsletters.

· Assists in creating promotional and informational materials for parents.

· Issue tardy slips and maintain accurate attendance records.

· Maintains records of student absences.

· Sort and distribute mail delivered to the school office.

· Contact parents regarding student illness or disciplinary concerns.

· Maintains student records and files.

· Uses computer database or filing system to update records as necessary.

· Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…).

· Ensure all staff are added to the timeclock system within two days of hire.

· Manage and updates the school calendar.

· Provides administrative support to principal or other upper-level administrator as needed.

· Perform related duties as required and requested by supervisor.

Required Knowledge, Skills, and Abilities

· Demonstrates strong interpersonal skills.

· Maintains professional and friendly demeanor.

· Possesses excellent organizational skills.

· Is capable of managing time efficiently.

· Demonstrate ability to multitask effectively.

· Works well with a variety of students, administrators, and parents.

· Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.

· Possesses basic computer skills and knowledge of word processing programs.

· Demonstrates ability to think creatively.

· Demonstrates strong writing and editing abilities.

· Possesses excellent telephone etiquette.

· Communicates clearly and effectively.

· Is capable of handling confidential student records in a responsible fashion.

· Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.

· Fluent in Arabic (Preferred)

Qualifications

· High school diploma or equivalent (Associate's or Bachelor's degree preferred).

·Experience in office administration or a school setting preferred.

· Comfort working with the public in a fast-paced environment.

· Criminal records clearance

Job Types: Full-time, Contract

Pay: Up to $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off

Ability to Relocate:

• Detroit, MI 48211: Relocate before starting work (Required)

Work Location: In person

Salary : $42,000