Business Office Administrator

Business Office Administrator

Position Summary: 

The Business Office Administrator assists in managing student financial accounts, including tuition, billing, revenue recognition, bank deposits, cash receipts, and student refunds.  This position manages aged receivables for active and inactive students, including regular collection and analysis of past-due accounts.  The individual also periodically reviews student records to ensure files contain current and accurate student data and assists with purchasing campus supplies, including textbooks and other local purchases necessary for campus operations.  The Business Office Administrator also assists the Business Office Manager as needed.

Essential Duties and Responsibilities:

• Processes invoices and expense reports, general ledger coding, researching, and resolving vendor invoice/payment issues.  
• Advises students regarding their payment options and financial policies.  
• Post student tuition and fee payments and issue system-generated receipts.  
• Tracks and maintains student accounts throughout the collection process to ensure prompt payment of balances. 
• Coordinates sending inactive student accounts to outside collection agency and assists the collection agency with any required documentation needed for the collection process.  
• Assists in charging tuition and fees in CampusVue. 
• Assists in preparing bank deposits, entering data, and preparing reports.  
• Other duties as assigned.
• Regular and reliable attendance.

Skills/Competencies/Qualifications:

• Two years of accounting systems experience or equivalent education and collections experience
• Excellent communication skills
• Strong organizational skills and attention to detail 
• CampusVue experience is a plus

Classification:  Non-exempt

Work Hours: Forty-four hours a week, but may vary daily, and evening and weekend hours may be required

Travel:  None

Working Environment:  Interior/office