Office Manager/Sales Coordinator – Training Center

Our client, an HVAC equipment manufacturer’s representative is seeking an Office Manager due to company growth. The Office Manager will also support the sales function of the business by building and coordinating a full sales training center within the company’s headquarters. This company provides heating, air conditioning, ventilating, hydronic, filtration equipment, replacement parts and equipment start-up assistance to commercial and industrial HVAC markets. This includes a great deal of sales and training towards a variety of customers. This manager will be a key component of this growing need within the business. The role works onsite in Oklahoma City, pays in the $65K - $75K range and comes with an ample benefit package. The position works normal M-F hours with flexibility and includes no travel or on-call.

The key to this role is past proven experience working in an office setting supporting the administrative needs of multiple teams. The incumbent will:

• Be Responsible for building and coordinating manufacturer and product training across the Sales, Service, and Parts teams to strengthen company-wide line card knowledge.
• Plan a proactive annual training calendar.
• Work directly with engineers, contractors, and architects to coordinate training for the sales team, and coordinate closely with Marketing on materials and branding.
• Provides support for general sales administration and across all office management
• Serve as the primary point of contact for manufacturers and vendors by building strong working relationships, understanding their product offerings, and staying informed of training schedules and upcoming opportunities.
• Maintain and manage the training calendar that aligns manufacturer, vendor, and other events to support timely planning, cross-department coordination, and minimal disruption to business operations.
• Plan, build, and coordinate training across the Sales, Service, and Parts departments to strengthen company-wide product knowledge.
• Coordinate Lunch & Learns with the sales team, including scheduling, invitations, catering, and presenter logistics.
• Partner with the Service department to plan and coordinate technical training for service technicians.
• Work directly with engineers, contractors, and architects to build training curriculum and content tailored to their needs.
• Coordinate closely with the Marketing team on training materials, branding, and event promotion.
• Own customer coordination for training events, ensuring a consistent, professional experience for manufacturers, customers, and internal teams.
• Track and report on training delivered, attendance, and outcomes across departments.
• Perform administrative functions such as preparing internal and external correspondence, preparing presentations, receiving visitors, arranging conference calls, scheduling meetings and handling travel.
• Supervise the maintenance of office equipment, including copier, fax machine, etc. Responsible for the facilities day-to-day operations and security access.
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Provide general sales administration and office management support as needed.

Qualifications

• 3 years experience managing administrative functions in an office setting
• 1 years experience connected to training coordination, curriculum development, or sales support.
• 1 years experience in event planning.
• Experience coordinating and presenting training to a range of audiences, including sales, service, engineers, contractors, architects, and manufacturer representatives
• Strong PC skills in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred but not required

• Associates or Bachelors Degree
• HVAC, Mechanical Contracting, Engineering or Construction industry experience
• Experience working in or building a training center and coordinating employee education.