Finance and Office Coordinator

Edmond Economic Development Authority

Finance & Office Coordinator

Reports to: Executive Director

Schedule: Part-time, 20 hours per week

To Apply: Please send your resume to hm@eeda.com

Overview

The Finance & Office Coordinator provides administrative, financial, and operational support to the Edmond Economic Development Authority (EEDA). This role is the backbone of day-to-day office administration — handling billing and basic bookkeeping, board and meeting preparation, document and records management, and general office coordination. The ideal candidate is detail-oriented, dependable, trustworthy with confidential information, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative & Office Support

• Serve as the first point of contact for visitors, phone calls, and general inquiries.
• Coordinate meetings, schedules, and travel arrangements for the Executive Director.
• Maintain organized office files (digital and physical) and manage document retention.
• Manage office supplies, vendor relationships, and service contracts.
• Assist with onboarding and personnel file maintenance.
• Handle confidential information with professionalism and discretion.

Board & Meeting Preparation

• Prepare and distribute board packets, agendas, and minutes in compliance with the Oklahoma Open Meeting Act.
• Assist with planning and coordination of board and committee meetings.
• Ensure timely communication and distribution of materials to board members.
• Support compliance with public meeting requirements and documentation standards.

Billing & Bookkeeping

• Process accounts payable and receivable; prepare and send invoices as needed.
• Coordinate deposits and maintain entries in QuickBooks Online.
• Track expenses and assist with monthly financial reporting and summaries.
• Reconcile QuickBooks entries against bank statements.
• Maintain accurate financial records and support basic accounting processes.

Event Coordination

• Support planning and execution of EEDA events (typically 1–2 annually).
• Manage logistics including invitations, catering, venue setup, registration, and on-site coordination.
• Collaborate with vendors, partners, and staff to ensure events reflect EEDA's professional standards.

General Operational Support

• Perform other duties and responsibilities assigned to support the mission and goals of the EEDA.

Preferred Qualifications

• 3 years of experience in administrative, operations, or bookkeeping roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Working knowledge of QuickBooks Online or comparable accounting software.
• Strong attention to detail with excellent organizational, communication, and time-management skills.
• Knowledge of basic accounting principles and payroll coordination.
• Familiarity with Oklahoma's Open Meeting Act and public meeting procedures is a plus.
• Experience in a public trust, municipal, or nonprofit setting preferred.
• Interest in economic development and a desire to contribute to initiatives that support business growth and strengthen the local community.

Compensation

Commensurate with experience.

To Apply: Please send your resume to hm@eeda.com

The Edmond Economic Development Authority is an Equal Opportunity Employer.