What are the responsibilities and job description for the Events Coordinator - Event Support position at EDJ Associates,?
Description
CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on-site support at NSF Headquarters and event locations.
This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Events Coordinator provides planning, logistics, coordination, and on-site execution support for high-profile meetings, conferences, exhibits, and outreach events.
Key Responsibilities
Plan and coordinate logistics for in-person, hybrid, and virtual events- Manage venues, vendors, shipping, setup, breakdown, and on-site operations
- Support exhibit design, booth deployment, and inventory management
- Coordinate speakers, moderators, RSVPs, and event platforms
- Develop run-of-show documents, timelines, and status reports
- Ensure compliance with NSF branding and Section 508 requirements
- Support travel coordination in accordance with Federal Travel Regulations
- Provide on-site support and rapid issue resolution during events
Skills, Knowledge and Expertise
4 years coordinating events, conferences, or exhibits
- Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
- Experience coordinating vendors, venues, and logistics
- Ability to manage multiple high-visibility events simultaneously
- Strong communication, organization, and problem-solving skills
- Ability to lift and maneuver event equipment as required
Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.
About EDJ Associates,
We are a woman-owned small business providing management consulting and technical services based in Herndon, Virginia. Founded in 1999, we’ve established a solid track record of success in the planning, design, and implementation of a wide range of projects in the areas of administrative and peer review support, event planning, logistics management, and information management. Our clients include Federal agencies, state and local units of government, private companies, and nonprofit organizations.