Graphic Design and Illustration Aide/Secretary/Bookkeeper (2026-2027)

JobID: 7625

Position Type:
Secretarial/Clerical/Central Administration Secretary

Date Posted:
6/17/2026

Location:
Technology Department

Date Available:
06/17/2026

PRIMARY PURPOSE:
The Graphic Design and Illustration Aide/Secretary/Bookkeeper is directly responsible to the Print Shop Administrator. The Graphic Design and Illustration Aide/Secretary/Bookkeeper, is to be responsible for handling the print shop's office duties.

QUALIFICATIONS:
TEA certification requirements

High School Graduate or GED

Type 40 wpm
A knowledge of modern business practices and procedures of English, Spelling, and commercial terminology

Willing to work with high school students
Willing to work with the Graphic Design Studio staff and customers

Willing to learn the ordering process for supplies and materials
Any other TEA requirements where applicable

MAJOR RESPONSIBILITIES AND DUTIES:

• Receives visitors, ascertains the purpose of the visit, attends to visitor's business or refers him/her to the proper person.
• Advises customer of completed jobs.
• Process printing orders.
• Take care of the billing.
• Record printing account receivables.
• Maintain paper inventory records.
• Orders supplies and materials.
• Maintain filing system for the print shop.
• Prepare all purchase orders.
• Prepare all payment authorizations.
• Type correspondence, memorandum, forms, requisitions and other records.
• Maintain accurate records for Graphic Communications and all paperwork for the organization.
• Maintain the classroom attractive for students.
• Prepare test and maintain student files.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Typewriter, computer, printer, copier, fax machine, calculator, telephone.

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress; repetitive hand motions; prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement

Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, m.micallef@ecisd.us, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8thAvenue, Edinburg, TX 78539, (956) 289-2300.

Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. Lasiguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación: Title IX issues: Mark Micallef, m.micallef@ecisd.us, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.