Administrative Insurance Specialist (2025-2026)

REPORTS TO: Insurance Manager APPLICATION DEADLINE: Open Until Filled
LENGTH OF WORK YEAR: 226 days DATE REVISED: APR 11, 2025
WAGE/HOUR STATUS: Non-Exempt PAY GRADE: PS6
SALARY RANGE: $19.59 Minimum
$29.39 Maximun



PRIMARY PURPOSE:
Manage and maintain district insurance programs in addition to other assigned responsibilities and duties to include the following:

QUALIFICATIONS:
TEA certification requirements
High School Graduate or GED
Life and Health insurance license preferred
Certification in Employee Benefits preferred.
Property/casualty and auto insurance license preferred
Must be able to communicate verbally and in writing in English and Spanish
Excellent organizational skills
Must be proficient in Excel, Word processing, E-mail and Internet usage.
Must be proficient on 10-key calculator
Preferred:
At least 15 college hours in accounting.
Must have at least 5 years experience in the insurance industry
Prefer at least 5 years experience in employee benefits at a school district

MAJOR RESPONSIBILITIES AND DUTIES:

• Coordinate and conduct monthly Staff Insurance Committee meetings.
• Assist employees through communication and education of insurance benefits.

1. Coordinate insurance benefit training sessions; video & personal.
2. Organize and disseminate insurance information including amendments, rates, benefits,
enrollments, insurance servicing sessions, including HIPAA, Medicare, COBRA and other federal
mandates.
3. Conduct on-site insurance in-services for staff as requested.
4. Assists to resolve day to day insurance issues & disputes.
5. Liaison with insurance companies for the employees.
6. Manage Retired Dental Program.
7. Coordinate and conduct new employee orientation sessions.
8. Responds to all district insurance program inquiries.
9. Development and Implementation of worksite wellness programs and health benefit services
10. Support and assist the district’s Worker’s Compensation Specialist when required.

• Monitor and prepare insurance claims and payments

1. Premium payments for all District Insurance programs
2. Filing and maintenance of law suits with insurance companies
3. Filing fleet insurance claims involving all district owned vehicles
4. Filing property loses involving vandalism, fire, theft, natural disasters, etc.
5. Maintenance of property and casualty records to be provided to insurance company, as in the
sale or acquisition of real property
6. Conduct annual property inspections for schedule variance and valuations
7. Assist and monitor Student Athletic and Voluntary Accident Insurance inquiries and claims
disputes. Assist the athletic department with trainings on benefits of the athletic insurance
8. Liaison with insurance adjusters on claims settlements

• Compliance monitoring

1. Centers for Medicare & Medicaid Services – annual insurance comparability reporting, COB
DATAMATCH Project Manager
2. Texas School Safety Center – certified safety inspector
3. HIPPA – PHI and Privacy and Security trained and certified
4. Business Associates Agreements
5. Maintenance of certificates of Liability
6. ACA Exchange notices
7. Medicare Part D Notices
8. Privacy Practices Notices

• Assists in employee communication of insurance benefits.
• Maintains property and auto records to be provided to insurance company.
• Responds to inquiries and problems related to insurance.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:•Typewriter, computer, printer, copier, fax machine, calculator, shredder, and telephone

WORKING CONDITIONS:
MentalDemands/Physical Demands/Environmental Factors:

• Occasional prolonged irregular hours; Maintain emotional control under stress; Repetitive hand motions
• Prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.