Head of Project Management

Job Title: Project Manager

Experience Level: 5-10 years of mechanical contracting project management experience.

The Project Manager will play a critical role in the success of assigned projects, applying energetic and accountable leadership to drive positive outcomes and enhance relationships with customers. This includes overseeing project financials, managing Assistant Project Managers, and ensuring projects are completed on time, within budget, and with quality and professionalism consistent with company values.

Key Responsibilities:

• Review project estimates, focusing on details and general conditions.
• Purchase materials, equipment, and subcontractors not covered by the estimating or purchasing department.
• Assist in reviewing and finalizing contracts.
• Conduct and document Construction Plan Meetings for each assigned project.
• Maintain up-to-date project plans and specifications as required.
• Understand design documents and project intent.
• Obtain, review, and organize project submittals for distribution when necessary.
• Manage project files for submittals, RFIs, change orders, and other relevant documents.
• Define client requirements and finalize Client loading charts.
• Establish and maintain project budgets and cost codes.
• Proactively manage subcontractors and anticipate potential issues.
• Update office and site documents with addenda and changes as needed.
• Monitor project budgets and review labor cost codes and Client loading with field superintendent and/or project engineer regularly.
• Maintain equipment delivery schedules and review with project team monthly.
• Conduct quality control inspections of all work installed.
• Attend subcontractor and coordination meetings as scheduled.
• Review and compose project requests for information (RFIs).
• Track submittals for project construction, coordination, and distribution to the project team.
• Ensure a proactive approach by anticipating future project requirements and needs.

Project Closeout:

• Prepare and maintain project closeout schedule.
• Compile the final pay application and lien waivers.
• Notify and coordinate punch list issues with project team.
• Notify subcontractors and suppliers of required closeout documents.
• Verify that the project is ready for final inspection and acceptance.
• Coordinate and schedule equipment start-up, owner training, and commissioning if required.
• Prepare and distribute Operation and Maintenance (O&M) manuals per contract requirements.
• Manage completion and distribution of project as-built documentation.