Paralegal

We are seeking an experienced and highly organized Paralegal to support our Legal Department, working closely with the Mid-Atlantic leasing team and other corporate department requirements. This role will partner closely with the Mid-Atlantic legal team and greater legal department, providing critical support across leasing, litigation tracking, and transactional matters related to our commercial real estate portfolio. 

This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and is eager to contribute to a collaborative and innovative legal team. 

Key Responsibilities 

Leasing & Transactional Support 

• Draft initial versions of commercial leases and related documents, including secondary documents from letter of intent and/or lease brief using internal document production software, including:  

• Amendments, extensions, and assignments 

• Commission agreements 

• License agreements, short-term occupancy agreements and event agreements 

• Default notices, and related correspondence 

• Prepare redlines and revisions of subsequent drafts of lease documents 

• Adapt existing forms to specific deals, revising existing language based upon comments from tenant and/or attorney, according to departmental guidelines 

• Distribute drafts and coordinate revisions under the supervision of the Legal Department staff 

• Manage file system with respect to each tenant and/or lease 

• Collaborate with outside counsel, and when requested, track the status of lease documentation being prepared by outside counsel 

Legal Operations & Project Support 

• Prepare summaries of leases and other legal documents 

• Conduct targeted research on lease provisions, including:  

• Termination rights 

• Co-tenancy clauses 

• Exclusive and restricted use provisions 

• Support projects related to the ownership, development, and operation of commercial real estate assets 

• Coordinate with internal departments responsible for lease administration and collections to check tenant account for defaults and arrearages 

Litigation & Compliance Tracking 

• Support General Counsel in tracking litigation and environmental matters 

• Maintain organized reporting of such litigation and environmental matters for internal leadership updates 

• Create and maintain files including working, chronological, and litigation files 

• Draft internal and external correspondence 

Administrative & Process Coordination 

• Manage legal administrative processes, including:  

• Document processing and distribution 

• Invoice and expense tracking 

• Coordinate document execution workflows, including DocuSign 

• Partner with internal teams to ensure timely execution and delivery of legal documents 

• Provide occasional administrative support to the legal department 

• Complete other various projects and duties as assigned 

Qualifications 

Experience 

• 5 years of paralegal/lease negotiator experience in real estate, such as:  

• Owner/developer organizations 

• Law firm real estate practice groups 

• Landlord or tenant representation environments 

• Experience with environmental or litigation matters a plus   

Technical Skills 

• Demonstrated ability to:  

• Draft and edit commercial leases and related documents 

• Review, analyze, and summarize complex legal agreements 

• Knowledge of legal terminology and experience with generation of lease briefs and retail leases 

• Highly proficient using MSOffice (Outlook, Word, Excel) with the ability to learn and use new software and systems 

• Experience with or willingness to learn legal technology tools, including document automation and AI-driven platforms   

• Understanding of, and willingness to learn and use, GenAI tools highly desired  

Core Competencies 

• Strong written and verbal communication skills 

• Exceptional attention to detail and organizational abilities 

• Strong time management skills and attention to detail, with a high degree of accuracy and success in delivering to key deadlines 

• Ability to work independently while collaborating effectively with cross-functional teams
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