Finance and Administrative Coordinator

Description

Department: Office

Reports To: Accounting Manager & works closely with VP of Human Resources and Enterprise Execution

FLSA Status: Non-Exempt

Location: On-site at 2099 Brevard Road, Arden, NC

Company Overview

Eden Brothers is one of the largest online retailers of flower bulbs and seeds in the United States and located in Arden, North Carolina. Our company operates with a commitment to excellence in customer service, product quality, and operational efficiency. Our mission is to help gardeners of all experience levels create beautiful, thriving landscapes through premium products and expert guidance.

About Eden Brothers

Our Purpose: We exist for you to grow. At Eden Brothers, growth begins in the garden and extends to our customers, employees, and communities.

Our Mission: We help gardeners grow successfully by providing high-quality seeds, bulbs, gardening products, and trusted guidance that make planting easy and rewarding for gardeners at every level.

Our Vision: By 2028, Eden Brothers will be the most trusted and loved ecommerce destination for gardeners, known for exceptional product quality, expert support, and a seamless customer experience.

Our Values - Our work is guided by three core principles:

• Courage – We communicate openly, take ownership, and learn from both successes and mistakes.
• Curiosity – We ask better questions, test new ideas, and continuously improve how we serve gardeners.
• Impact – We focus on meaningful outcomes that strengthen our customers, our team, and the long-term success of the business.
  
  

Our brand values—Stewardship, Care, and Wonder—reflect our belief that gardening nurtures communities, supports the natural world, and creates lasting joy.

Position Summary

The Finance & Administrative Coordinator plays a key role in supporting the company’s financial operations while also contributing to the smooth functioning of day-to-day office activities. This position partners closely with Accounting to assist with accounts payable, credit card administration, and financial documentation, while also providing administrative support across office coordination, employee engagement, and workplace operations.

This role requires strong attention to detail, organization, and the ability to manage sensitive information while supporting financial accuracy and an efficient, well-organized workplace.

Requirements

Financial Administration & Accounts Payable

• Receive, review, and route invoices for approval; assist with accurate data entry and timely processing
• Match invoices to purchase orders and receipts; research and resolve discrepancies in collaboration with purchasing
• Maintain organized and compliant accounts payable documentation and records
• Assist with monthly bank reconciliations and financial recordkeeping
• Support internal controls by ensuring adherence to company financial policies and procedures
  
  

Company Credit Card Administration

• Track and reconcile company credit card transactions, ensuring timely submission of receipts and documentation
• Maintain logs and supporting documentation for monthly reconciliation and audit readiness
• Monitor usage for policy compliance and escalate discrepancies as needed
• Communicate with employees to collect missing receipts and clarify purchases
  
  

Office & Workplace Coordination

• Receive, sort, scan, and distribute mail and operational documents
• Maintain office communication tools including bulletin boards, calendars, and organizational charts
• Coordinate office vendors (cleaning, facilities, etc.) and maintain service schedules
• Support meeting logistics including scheduling, room coordination, and follow-ups
• Order office supplies as needed and document all Amazon purchases appropriately
• Assist with general office operations and administrative processes
  
  

Employee Engagement & Internal Communications

• Plan and coordinate company events, celebrations, and employee engagement activities
• Support employee recognition programs, including birthdays and work anniversaries
• Assist with internal communications, newsletters, and company-wide announcements
• Contribute to initiatives that enhance workplace culture and employee experience
  
  

Required Skills

• Strong organizational and time management skills with the ability to manage multiple priorities
• High attention to detail and accuracy, particularly in financial documentation
• Clear and professional written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong interpersonal skills and a service-oriented mindset
• Ability to work independently while knowing when to escalate issues
• Proficiency in Microsoft Office (Excel, Outlook, Teams, etc.)
• Strong follow-through and reliability in a fast-paced environment
  
  

Preferred Skills

• Working knowledge of accounts payable, expense tracking, or financial reconciliation
• Experience using accounting platforms such as QuickBooks or Bill.com
• Proficiency with HRIS or other administrative systems
• Demonstrated ability to coordinate events, vendors, and office operations
• Understanding of financial controls and documentation standards
  
  

Education & Experience

• High school diploma required; Associate’s degree in Business Administration or Accounting preferred
• 2 years of experience in administrative support, accounting support, or a related role
• Experience working in a fast-paced office environment with multiple priorities