Accounts Payable Specialist

The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices, employee reimbursements, and other disbursements for Edelman & Thompson LLC. This position supports the firm’s financial operations, including proper handling of operating and client‑related expenses, and works closely with attorneys, staff, and outside vendors to maintain accurate records and strong internal controls.

Essential Duties and Responsibilities

Invoice & Expense Processing

• Receive, review, and verify invoices and expense reports for accuracy, required documentation, and proper approvals.
• Code invoices to appropriate general ledger accounts, departments, matters, or cost centers in accordance with firm policies.
• Enter invoices into the firm’s accounting system and schedule payments according to vendor terms and firm cash‑flow priorities.
• Resolve discrepancies related to pricing, quantities, purchase orders, and services rendered.

Payments and Disbursements

• Prepare and process vendor payments via check, ACH, wire, and other authorized methods from firm operating accounts.
• Coordinate with appropriate firm personnel on payment timing for significant disbursements or case‑related costs.
• Maintain accurate documentation and electronic records for all disbursements in accordance with firm and audit requirements.

Vendor and Matter‑Related Cost Management

• Set up and maintain vendor records, including tax forms (e.g., W‑9), contact information, and banking instructions, consistent with firm internal controls.
• Respond to vendor and internal inquiries regarding payment status, invoice issues, and required documentation.
• Assist with annual Forms 1099 preparation by providing accurate vendor and payment information to the firm’s tax preparer or internal tax function.

Reconciliations and Reporting

• Reconcile accounts payable subledger to the general ledger on a regular basis.
• Reconcile vendor statements and research and resolve outstanding credits, past‑due amounts, or other variances.
• Prepare and maintain standard A/P reports (e.g., aging reports, weekly cash requirements) for firm management.
• Assist in month‑end and year‑end close, including preparation of schedules, accruals, and supporting documentation.

Compliance, Controls, and Confidentiality

• Follow firm policies on invoice approval workflows, segregation of duties, and documentation standards.
• Handle sensitive financial and vendor information confidentially and in accordance with firm rules and applicable ethical obligations for law firms.
• Support internal and external audits by gathering requested A/P records and providing explanations for transactions.
• Identify and recommend process improvements to enhance accuracy, efficiency, and internal controls within the A/P function.

Additional Duties

• Provide back‑up support to other accounting and administrative functions (e.g., accounts receivable, trust accounting support as allowed by firm policy, expense reimbursements).
• Participate in implementation and testing of accounting system updates or new features related to payables.
• Perform other related duties as assigned consistent with the role.

Qualifications

Education and Experience

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or related field required.
• Approximately 2 years of accounts payable or general accounting experience; experience in a law firm or professional services environment preferred.
• Experience with accounting software and Microsoft Office (especially Excel and Outlook); experience with legal accounting or practice management systems is a plus.

Knowledge, Skills, and Abilities

• Working knowledge of basic accounting principles and A/P processes.
• Strong attention to detail and a high degree of accuracy in data entry and recordkeeping.
• Effective organizational and time‑management skills with the ability to manage multiple priorities and deadlines.
• Strong communication skills and professional demeanor when interacting with attorneys, staff, and vendors.
• Ability to maintain confidentiality and handle sensitive financial and client‑related information appropriately.
• Ability to work both independently and collaboratively as part of a small accounting/administrative team.

Physical and Work Environment Requirements

• Prolonged periods working at a computer and performing data entry.
• Ability to lift and move files or boxes weighing up to approximately 20 pounds, as needed.
• Regular, predictable attendance during the firm’s standard business hours, with occasional additional hours based on workload and deadlines.

Compensation and Benefits

• Full‑time, non‑exempt position eligible for overtime pay in accordance with federal and state wage and hour laws.
• Hourly rate range: $24 – $28, commensurate with experience and qualifications.
• Eligible for the firm’s standard benefits package, which includes health insurance, retirement plan participation, paid time off, and other benefits subject to plan terms and firm policies.

Equal Employment Opportunity

Edelman & Thompson LLC is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, genetic information, military status, or any other status protected by applicable federal, Missouri, or local law.

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24 - $28