HR Administrator

GENERAL DESCRIPTION:

The Human Resources Administrator is responsible for performing human resources administrative duties on a professional level while working closely with Senior HR Management. This position has responsibilities in the following areas: recruiting/employment, onboarding, data reporting, policy implementation, employment law compliance and employee relations.

PRIMARY RESPONSIBILITIES:

Recruiting/Employment:

• Initiate correspondence with HR Coordinator and Hiring Manager to identify needs for open positions (job description, education, skills/requirements)
• Research existing systems for qualifying candidates
• Place advertisements when needed for open positions
• Conduct screening interviews & coordinate follow-up interviews with hiring managers
• Utilize LiveScan to fingerprint staff
• Track open position progress from start to hire utilizing applicant tracking system
• Follow up with Hiring Manager consistently to ensure timely and appropriate hiring for any open positions
• Ensure compliance in all aspects of the hiring process (assessments, background clearances, references, drug testing, physical/TB testing, MVR, CPR, etc.)
• Coordinate and conduct new employee orientation
• Participate in career fairs when requested
• Input new hire employee information into HRIS; maintain data integrity

Employee Relations:

• Partner with management to communicate Human Resources policies, procedures, programs, and laws.
• Support employees with any questions and needs regarding company policies, employment verifications, etc.
• Assist and/or develop programs, projects, and special assignments.
• Assist with special events, campaigns, etc.
• Assist in staff development trainings

Benefits:

• Assist in new hire orientation process regarding benefits, leave, etc.
• Assist Benefits Coordinators with open enrollment, as needed
• Assist with wellness program and other benefits projects, as needed

General:

• Employment verification and/or salary information requests
• Reemployment Assistant Claims
• MVR Clearance Tracking
• Assist with other departments regarding grant requests for personnel information
• Ensure employee file compliance per department contracts and/or regulatory agencies
• Inventory, order, and restock HR supplies
• Special projects as assigned by Director and VP of HR
• Assist with ECS recognition programs

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

This position reports to the AVP of Human Resources

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and 1-3 years of related HR / administrative experience preferred.

(A comparable amount of training, education, or experience can be substituted for minimum qualifications.)

SKILLS, KNOWLEDGE, AND ABILITIES:

• Knowledge of employment and labor laws
• Excellent verbal, written and listening abilities
• Ability to multitask, pay attention to detail and meet deadlines
• Ability to work in a team setting
• A polished professional image and demeanor with effective interpersonal skills.
• Demonstrated computer skills including proficiency with Microsoft Word, Excel and Outlook
• Ability to maintain confidential information
• Ability to plan and organize work as well as maintain records and prepare reports
• Ability to cope with conflicting points of view and function under pressure
• Ability to work with people with various cultural backgrounds, levels of education, and experience
• Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.

ENVIRONMENTAL CONDITIONS:

• Ability to work remote 1-2 days per week; in office work is available, if preferred.
• Occasional travel to program sites
• Minimal out of town travel, including nights and weekends possible

ESSENTIAL PHYSICAL SKILLS:

• Typical physical & mental demands; required prolonged sitting and standing with some bending, stooping, and stretching, and eye-hand coordination and manual dexterity to operate a keyboard, telephone, photocopier, and other office equipment.
• Requires normal range of hearing and eyesight to communicate with clients and staff
• Ability to reach, lift, push or pull items weighing 25 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)