What are the responsibilities and job description for the Staff Project Administrator position at ECS Southwest, LLP?
Responsibilities
Responsibilities
- Assist with the administrative tasks associated with a project, including, but not limited to
proposal and project registration, invoicing set-up, coordinate project resources, and more. - Limited ability to use ECS systems in the coordination of project resources, management of
project paperwork and documentation, and maintaining project schedules and budgets. - Interact and collaborate with staff members on a variety of projects, as requested.
- Attend project meetings with senior staff and assist with resolutions to administrative
problems - Communicate with client and external team members, as requested.
- Assist with preparing invoices and collection efforts.
- Limited ability to prioritize tasks to meet project deadlines. Consult with your supervisor to
help prioritize tasks on a daily basis. - Beginning to learn project and contract management skills.
- Begin to learn how to manage project budgets and the need for change orders.
Qualifications
Required Qualifications & Skills
- High school diploma or GED required. Bachelor of Business or related field preferred
- 0 years of related experience
- If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
- Excellent oral & written communication skills
- Limited project management and contract administration skills
- Dependable, self-motivated, responsible and detail-oriented
- Ability to multi-task and meet deadlines
- Proficient with MS Office (Word, Excel, PowerPoint)
- Ability to work effectively in teams, with clients, peers and subordinates, as well as
independently - Excellent interpersonal skills
- Limited decision making skills
About Us
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.
ECS is an Equal Opportunity Employer. To learn more, clickhere.
ECS is an Equal Opportunity [EO] employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or other protected category. E-verify and federal drug-free work place compliant.