What are the responsibilities and job description for the Office Administrator position at ECS Group of Companies?
Resposibilities
ECS is an Equal Opportunity Employer. To learn more, click here.
- Perform accounting, human resources and other administrative duties with supervision.
- Process payroll, accounts payable, accounts receivable and invoicing.
- Track and document the petty cash/corporate credit card accounts by writing checks, requesting replenishments, reconciling bank and internal accounting balances.
- Process new hire, job changes, pay rate changes, and terminations
- Complete various human resource related forms, such as employment verification paperwork.
- Track immigration status and updating I-9s as required.
- Process benefits (including new enrollments, open enrollment and update as required).
- Assist with warning reports.
- Process leave of absence and short-term disability claims.
- Assist with other HR issues as needed.
- Maintain and update certificates of insurance.
- Enter vendor invoices into the accounting system accurately and timely.
- Reconcile vendor statements and resolve discrepancies.
- Generate and send invoices to customers in accordance with contract terms.
- Monitor outstanding invoices and ensure accurate records are maintained.
- Follow up on past-due accounts via phone and email.
- Work with customers to resolve billing issues.
- Maintain accurate records of collection efforts and provide reports on aging receivables.
- Oversee building and equipment maintenance.
- Responsible for computer network support.
- Support receptionists and administrative management of the office.
- Other duties as assigned.
- High school diploma or GED. Bachelor's degree (HR related) preferred.
- Minimum 2 years of experience of HR and payroll experience with an HR degree
- 4 years of HR and payroll experience without an HR degree.
ECS is an Equal Opportunity Employer. To learn more, click here.