What are the responsibilities and job description for the Proposal Coordinator position at ECOnorthwest?
About ECOnorthwest
ECOnorthwest is a public policy consulting firm headquartered in Portland, Oregon, with offices in Seattle, Denver, Bend, Eugene, and Los Angeles. For 50 years, policymakers and business leaders have trusted ECOnorthwest to inform the complex issues that shape communities. ECOnorthwest has worked with a diverse range of over 2,000 public, private, non-profit, and foundation clients in the United States and around the world to craft effective and feasible solutions. To answer the complex questions of our time, we integrate economic analysis with complementary disciplines to provide a more complete understanding of how policy choices affect people’s lives.
Overall purpose of the position
The Proposal Coordinator supports ECO's marketing, operations, and business development efforts. The role involves creating, coordinating, and submitting responses to RFPs and RFQs, and ensuring the production of high-quality marketing materials that adhere to our style guide. The position works under the direct supervision of the Marketing Manager to contribute to ECO's strategic priorities.
Essential functions of the position
- Analyze and interpret RFPs/RFQs and other solicitation documents to understand client needs and response requirements.
- Support the maintenance of ECO’s internal marketing databases; maintain resumes, project descriptions, references, and other reusable qualifications content.
- Monitor procurement portals and other sources for relevant opportunities.
- Responsibly use emerging technologies, including AI-assisted tools, where appropriate and consistent with firm policy.
Assist in the coordination and preparation of responses, including, but not limited to:
- Develop proposal schedules and compliance matrices.
- Coordinate kickoff meetings and communications among proposal team members to discuss strategy, progress, and assignments.
- Collaborate with teaming partners and other external entities as part of the proposal process.
- Help tailor content to client priorities and solicitation requirements.
- Conduct quality assurance checks on proposals, including proofreading for grammar, punctuation, and style consistency, as well as verifying the accuracy of the content.
- Manage final production and on-time submission.
- Close out and archive completed pursuits.
Required Qualifications
- Bachelor’s degree in communications, marketing, English, journalism, graphic design, public policy, or a related field, or an equivalent combination of education and relevant experience.
- Excellent written, verbal, and facilitation skills.
- Ability to communicate clearly with staff at different levels.
- High level of organization and attention to detail.
- Ability to work effectively under tight deadlines and manage multiple priorities.
Preferred Qualifications
- Proficiency with Microsoft Office, Google Workspace, and Adobe Acrobat; Preferred: Experience with Adobe InDesign and Deltek Vantagepoint, project-management, or content-management systems.
- Experience in proposal coordination, professional-services marketing, grant development, project coordination, technical editing, or a related field.
- Experience in consulting, architecture, engineering, construction, or another deadline-driven professional-services environment is preferred.
Location
- Portland, OR
Physical Requirements
- Ability to work for long periods at a computer.