Facilities and Safety Coordinator

Become a part of the Economy Team

A Little About Us

What started as a family business in a small, two-story building at 219 S. Ochoa in 1958 now includes multiple sites, a distribution center, and a customer service center, with goals of further expansion in the near future. As a family-run business, we care about the people and areas we serve. Our market knowledge, cross-border partnerships, export services, and professional bilingual team have helped make Economy Wholesale Grocers the regional leader in wholesale commerce, serving the U.S. and Mexico. 

What we are looking for

A highly motivated individual who provides outstanding customer service and supports the Facilities & Safety Manager in ensuring that all company buildings and their services are fully operational and meet the requirements of customers, vendors, service providers, and team members. 

Duties and Responsibilities:

• Coordinate and document relationships with third-party contractors and service providers, including those for electrical systems, plumbing, HVAC, and grounds keeping.
• Assist administratively in keeping track of contracts with service providers (e.g. waste disposal, pest control, etc.) and ensure terms, performance, and deadlines are met. 
• Participate in fostering a safety-conscious culture among team members by distributing safety materials, sending out reminders, and encouraging participation in safety programs and initiatives. 
• Regularly conduct safety inspections to ensure all facilities comply with local, state, and federal regulations (e.g. OSHA, Fire Safety/Ordinances) and document findings to work with the manager to address any issues.
• Support the process of following up on safety incidents/accidents or near misses and help to investigate the root cause to implement, if needed, corrective action. 
• Support the management and implementation of safety training programs, safety policies, safety meetings, and periodic safety inspections.
• Collaborate in supervising building security across all facilities.
• Help manage administratively insurance claims related to facilities.
• Help update and maintain emergency procedures (e.g. fire evacuation, severe weather protocols, facility emergencies after hours) for each facility.
• Maintain updated records in Microsoft Office of preventive maintenance, safety audits, and servicing requirements on all facility equipment such as fire extinguishers, alarms, exit signs, backup generators, and other emergency-related equipment to ensure all areas are up to standard. 
• Assist with planning and coordinating repairs, installations, refurbishments, and intra-office moves.
• Assist with maintaining documentation and administrative duties related to company reports, safety metrics, and future facilities projects. 
• Ensure all common areas, such as break rooms, restrooms, parking lots, etc., are clean, well-maintained, and properly functioning and stocked with necessary cleaning products, lighting bulbs, and/or any other essential items.  
• Act as a point of contact between facilities’ needs, safety team participants, and management to help ensure smooth communication and constant collaboration.
• Help monitor the condition of key assets (e.g. refrigerators, freezers, coolers, shelving units, etc.) and ensure they are regularly maintained or replaced as necessary. 
• Support the development and implementation of facility management programs, including employee trainings (e.g. fire drills, proper lifting techniques, best use of personal protective equipment (PPE)).
• Keep track of maintenance supplies, tools, and safety equipment to ensure all necessary items are available and in good condition. 
• Help inspect building structures and identify areas needing repair or renovation.
• May be required to perform other duties as assigned. 

Qualifications: 

• High School diploma or GED required.
• Minimum of 1-3 years of experience in facilities management or building servicing in a retail or warehouse environment.
• Bilingual (English/Spanish) required.
• Proficient in Microsoft Office applications.
• Certifications in safety (e.g. OSHA 10-Hour or 30-Hour General Industry Certification) or in facilities management (e.g. Certified Facilities Manager) are a plus but not required.
• Familiarity with OSHA standards, fire safety regulations, and general health and safety practices is beneficial.
• Basic knowledge of warehouse operations, building services, materials handling equipment and general maintenance practices are a plus.
• Excellent communication and interpersonal skills, with the ability to collaborate across departments.
• Problem-solving aptitude, flexibility and a willingness to respond to emergencies off hours if needed
• Knowledge of safety standards and best practices in facility is a plus.
• Experience with budget tracking and management is preferred.
• Organized, structured and accustomed to multi -tasking.

Benefits:

• Medical, Vision and Dental coverage
• Company Paid Life Insurance
• Company Paid Short-Term Disability
• Vacation time
• Company Holidays